Invoicing Clerk / Accounting Administrator

McElhanney is a 100% employee-owned firm offering innovative engineering and environmental services. They are seeking an Invoicing Clerk / Accounting Administrator to provide essential administrative and financial support across the branch, ensuring accuracy in invoicing and project administration.

Responsibilities

• Provide administrative and operational support to divisions within the Calgary office
• Review, prepare, and issue client invoices with a strong focus on accuracy and timely entry into the system
• Compile Work in Progress (WIP) reports to support monthly invoicing and financial requirements
• Prepare reports to support ongoing project administration
• Track and monitor accounts receivable and accounts payable to support financial accuracy and cash flow management
• Assist project managers with project controls, financial tracking, analysis, and forecasting
• Coordinate project setup and closure activities within the system to ensure proper documentation and compliance
• Perform additional project-related tasks as required to support the team

Skills

• 0–5 years of office experience in invoicing, administrative support, or a related role
• Completion of a formal accounting program is considered an asset
• Intermediate understanding of accounting principles is an advantage
• Proficiency in Microsoft Office applications, including Outlook, Word, particularly Excel, Teams, and other related tools
• Exceptional attention to detail, with strong organizational, multitasking, and proofreading skills
• Able to work independently and effectively in a fast-paced environment while maintaining punctuality
• Professional and personable demeanor, with strong interpersonal skills and a collaborative mindset
• Ability to manage sensitive and confidential information with discretion

Benefits

• Maternity and parental leave top up program
• Health and dental coverage
• RRSP matching
• Employee & Family Assistance Program
• Generous bonus plan
• Educational assistance
• Mentorship programs
• Workshops
• Committee involvement

Company Overview