HR - Talent Acquisition & HR Coordinator

Mohawk Medbuy Corporation (MMC) is a national, not-for-profit, shared services organization supporting health care providers across Canada. They are seeking a Talent Acquisition & HR Coordinator for an 18-month contract to assist with recruitment processes and HR coordination, ensuring smooth onboarding and support for the HR team.

Responsibilities

• Format and post job descriptions to all advertising channels and track expiring adverts
• Support TA Manager and TA Specialist with scheduling screening calls, interviews, assessments etc
• Ensuring ATS and any TA/HR related trackers are always up to date
• Conduct candidate references calls and any other onboarding checks as required
• Own the end-to-end administration of the candidate onboarding process and keeping all relevant trackers up to date
• Own the end-to-end administration of internal promotion processes and keeping all relevant trackers up to date
• Coordination of the Student Co-Op program including liaising with universities, screening applicants, researching grants and managing onboarding
• Assists with end-to-end recruitment of entry-level positions in peak times to support TA Specialist
• Assist with the coordination and attendance at careers fairs, and networking events
• Provide support to / cover for the HR Coordinators when required for duties which include but are not limited to:
• Prepare and communicate company announcements
• Ensure employee attestation of various Human Resources policies and trainings
• Track and follow up on contract, SIN/work permit expiries
• Track and maintain HR metrics
• Work with the Property Management organizations on employee access
• Assist in the preparation of documents, such as preparation of letters
• Maintain and distribute organizational charts
• Responsible for the coordination and floorplans
• Work closely with the Information Technology team to deploy and recover assets for new hires, employees on leave and departures
• Partner with the HR Lead to off board employees including organizational announcements, communication to payroll etc
• Manage centralized Human Resources inbox for designated groups within established service-level agreement

Skills

• Post-secondary education in Human Resources, Business Administration, or a related field; equivalent experience may be considered
• 1+ years of experience in Talent Acquisition, Human Resources, or a related administrative coordination role
• Hands-on experience supporting full-cycle recruitment processes, including job postings, interview coordination, reference checks, and onboarding administration
• Experience working with an Applicant Tracking System (ATS) and HRIS platforms such as Dayforce and LinkedIn Recruiter
• Prior experience coordinating HR processes such as employee onboarding, offboarding, policy tracking, and document preparation
• Strong organizational and time-management skills with the ability to manage multiple competing priorities
• High attention to detail and accuracy in documentation, data entry, and maintaining trackers
• Proficiency in MS Office Suite (Word, Excel, PowerPoint), with strong Excel skills for tracking and reporting
• Excellent written and verbal communication skills for interacting with candidates, employees, managers, and external partners
• Ability to quickly learn new software tools, systems, and processes
• Strong administrative and coordination skills, including scheduling across multiple calendars and platforms
• Strong customer service orientation, focused on delivery an exceptional candidate experience
• Experience supporting student programs, campus recruitment, or liaising with educational institutions
• Knowledge of employment legislation and HR best practices

Benefits

• Comprehensive benefits package
• Flexible remote work options

Company Overview