Document Controller

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. The Document Controller will play a crucial role in project delivery by maintaining accurate records and ensuring compliance with document control processes, specifically for Civil Engineering projects.

Responsibilities

• Your responsibilities will include archiving, controlling, and retrieving records as needed, ensuring that all documentation is easily accessible and up-to-date
• You will scan, image, index, and organise a wide range of documents, systematically classifying, sorting, and categorising them according to the project document control system
• Part of your duties will involve controlling the issuance of documents and securing the appropriate approvals before releasing any information
• Additionally, you will review the completeness and accuracy of all documents, performing quality checks and ensuring compliance with document control processes
• In this position, you will also be tasked with migrating files as required and supporting audit activities to maintain the integrity of project documentation
• You will provide regular status reports on documentation, updating stakeholders on the progress and workflow of various document-related tasks
• Maintaining Request for Information (RFI) logs and distributing RFI responses as appropriate will also be a key aspect of your responsibilities, helping to ensure clear and efficient communication across the project team

Skills

• Bachelor's Degree and / or Diploma in Information Management
• Proven experience as a Document Controller in the Civil Engineering sector, ideally Transportation
• Involvement with large and complex projects from concept to delivery – P3 experience would be desirable
• Ability to prioritize daily tasks, manage time well, multitask and troubleshoot while handling multiple deadlines
• Detail-oriented, dependable and trustworthy when in contact with complex and sensitive documents
• Self-directed - the ability to work independently and used to working in a fast-paced and deadline driven environment
• Stay focused and carry out their tasks in a timely and accurate manner
• Ability to interact and coordinate with internal and external business partners
• Strong communication and presentation skills – both verbal and written
• Preferable to have experience working on construction sites
• Experienced with EDMS (SharePoint, Aconex, ProCore)

Benefits

• Flexible and remote work arrangements
• Career development opportunities
• Supportive and collaborative team environment
• Involvement in professional associations
• Conferences
• Support our staff to grow through life-long learning

Company Overview