Development and Executive Support Associate

The Pennsylvania Prison Society is dedicated to protecting the health, safety, and dignity of individuals in prison. The Development and Executive Support Associate plays a central role in implementing fundraising activities and supporting the organization's development efforts and leadership team.

Responsibilities

• Implement fundraising activities that support individual giving, campaigns, events, foundation and corporate partnerships, and other philanthropic collaborations
• Serve as a Board of Directors liaison and manage the Executive Director’s calendar
• Coordinate appeals, campaigns, donor touchpoints, and events from start to finish to ensure alignment with organizational goals
• Oversee acknowledgements and stewardship systems to ensure genuine gratitude and timely communications with donors
• Manage timelines, collect attachments, and submit grants into foundation portals to support grant work
• Manage gift entry and reporting, oversee weekly acknowledgements, and share donor information across the organization
• Prepare board materials, keep the board calendar, take minutes, and plan board events
• Manage the Executive Director's calendar, set up meetings, and correspond with her contacts

Skills

• 1-2 years of experience in fundraising / development, preferably in non-profit settings
• A track record of supporting fundraising activities, including experience working on annual giving programs, fundraising and volunteer events, donor databases, and/or institutional fundraising (grants)
• Curiosity for learning new systems and improving processes
• Ability to communicate clearly and warmly with a diverse audience, including donors, foundations, board members, and individuals reaching out to the Executive Director
• Thoughtfulness and discretion with sensitive information, including donor information and Executive Director correspondence
• Excellent time management and problem-solving skills
• Ability to manage multiple projects and deadlines with excellence
• Strong organizational skills and attention to detail
• Proficiency in using spreadsheets and ensuring accuracy

Benefits

• A flexible spending account
• Medical, vision, and dental insurance coverage provided.
• Flexible time off - We encourage a healthy work-life balance and do not cap the number of days off our employees can take.
• In addition, we observe 11 paid holidays.

Company Overview