Administrative Assistant

Robins Kaplan LLP is a law firm seeking an Administrative Assistant in their Minneapolis office. The role involves providing administrative support to firm professionals, requiring professionalism, confidentiality, and strong organizational skills.

Responsibilities

• Handles numerous assignments and requests simultaneously
• Prepares memoranda, correspondence, and other documents
• Proofreads materials for accuracy and completeness
• Maintains supervisors’ calendars; provides reminders as needed
• Processes expense requests, submits reimbursements
• Manages team travel reservations and prepares itineraries
• Tracks receipt of incoming/outgoing materials; scans and files accordingly
• Stores documents correctly in document management and file systems
• Coordinates meeting logistics, including attendee notifications, pre-/post-meeting correspondence, room set-up, and other needs as requested
• Monitors and manages phone, mail, and e-mail communications; prioritizes and responds appropriately
• Gathers, prepares, and distributes/mails materials
• Coordinates work with support departments to ensure high quality, service-oriented results
• Submits membership/registration fees; tracks submissions
• Maintains business and client contact information
• Provides assistance to colleagues
• Performs all other projects as assigned

Skills

• High degree of professionalism, confidentiality, discretion, initiative, flexibility, and dependability
• Handles numerous assignments and requests simultaneously
• Prepares memoranda, correspondence, and other documents
• Proofreads materials for accuracy and completeness
• Maintains supervisors' calendars; provides reminders as needed
• Processes expense requests, submits reimbursements
• Manages team travel reservations and prepares itineraries
• Tracks receipt of incoming/outgoing materials; scans and files accordingly
• Stores documents correctly in document management and file systems
• Coordinates meeting logistics, including attendee notifications, pre-/post-meeting correspondence, room set-up, and other needs as requested
• Monitors and manages phone, mail, and e-mail communications; prioritizes and responds appropriately
• Gathers, prepares, and distributes/mails materials
• Coordinates work with support departments to ensure high quality, service-oriented results
• Submits membership/registration fees; tracks submissions
• Maintains business and client contact information
• Provides assistance to colleagues
• Performs all other projects as assigned
• Team player
• Client service know-how
• Good judgment
• Organizational expertise
• Attention to detail
• Time management skills
• Flexibility
• Analytical thinking
• Professionalism
• Delivers outstanding client service with a can-do attitude
• Possesses strong verbal and written communication skills, including: spelling, grammar, and proofreading proficiency
• Uses initiative and independent judgment within established guidelines
• Prioritizes workloads appropriately
• Interprets data accurately and presents information concisely
• Exercises discretion in handling confidential, controversial, or sensitive information
• Demonstrates high degree of professionalism
• Works well under pressure and within tight deadlines
• Word, Outlook, Excel, PowerPoint, and Adobe proficiency
• Associate's or Bachelor's degree required
• Experience as an Administrative Assistant preferred
• Prior legal industry experience desired

Company Overview