[Remote] Accounting Analyst

Note: The job is a remote job and is open to candidates in USA. Private Family Office is a small, fast-paced single-family office supporting a New York-based serial entrepreneur with diverse investments and businesses. They are seeking a versatile, tech-forward Accounting Analyst to manage day-to-day accounting and financial reporting, as well as conduct investment and financial analysis to support decision-making.

Responsibilities

• Assist with monthly close procedures across 12+ entities (LLCs, investment vehicles, operating companies)
• Maintain general ledger accuracy, integrity, and chart of accounts structure in QuickBooks Online
• Prepare and reconcile intercompany transactions, bank statements, and credit card activity
• Support consolidation of financials into monthly and quarterly reporting packages
• Prepare personal financial statements under the direction of the CFO
• Oversee and review the work of an external bookkeeper; support transition of bookkeeping in-house as a core responsibility of this role
• Ensure timely and accurate accounts payable/receivable processing
• Coordinate with private banking teams for and initiate wires, transfers, and account maintenance
• Compile and analyze investment performance data across accounts, custodians, and asset classes
• Build and maintain cash flow forecasting models and liquidity dashboards
• Prepare variance analysis and financial summaries for the principal and CFO
• Support due diligence on new investment opportunities, M&A activity, and real estate projects
• Track and report on capital calls, distributions, and fund-level performance
• Support preparation and filing of quarterly tax estimates and year-end documents
• Coordinate with outside CPAs to ensure timely tax filings and compliance
• Track charitable donations, trust distributions, and other tax-advantaged activity
• Identify repetitive financial workflows and implement AI-powered automations (e.g., auto-categorization, anomaly detection, report drafting)
• Use AI tools to accelerate data gathering, reconciliation, narrative generation, and financial modeling
• Build and maintain automated dashboards, alerts, and reporting templates
• Stay current on emerging AI/fintech tools relevant to family office operations and recommend new solutions to the CFO

Skills

• Bachelor's degree in Accounting or Finance (required)
• 1–3 years of progressive experience in accounting, financial analysis, or a hybrid role
• Strong foundational understanding of GAAP and financial statement preparation
• Proficiency in QuickBooks Online, Excel / Google Sheets, and GSuite (Drive, Gmail, etc.)
• Demonstrated experience using AI tools in a professional or academic context (e.g., ChatGPT, Claude, Copilot, Gemini, or similar LLMs)
• Familiarity with workflow automation tools (e.g., Zapier, Make, Power Automate, Python scripting, or API integrations)
• High degree of discretion and ability to maintain confidentiality
• Excellent attention to detail with a systematic, process-driven mindset (High C DISC profile)
• CPA or intent to pursue CPA certification
• Experience with multi-entity environments, consolidations, or family office / HNW structures
• Familiarity with investment account reporting, portfolio tracking, or financial modeling
• Experience with data visualization tools (Tableau, Power BI, or Looker)
• Exposure to private equity, real estate, or alternative investment reporting
• Experience building no-code/low-code automations or AI-powered financial workflows
• Comfortable in an entrepreneurial, informal, and responsive environment

Benefits

• Performance bonus potential
• Medical, dental, and vision coverage
• 15 days PTO plus standard holidays
• Flexible remote work environment
• AI tools and technology budget to support your workflow

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