Payroll Coordinator

Ropes & Gray is a preeminent global law firm recognized for its excellence in various legal practices. They are seeking a Payroll Coordinator to support the payroll team in ensuring accurate and timely payroll processing for U.S. and global associates while maintaining compliance with financial controls and regulations.

Responsibilities

• Maintain the Payroll system by providing input or uploads as necessary or scheduled
• Maintain financial controls, and assure all transactions comply with audit /regulatory requirements by location
• Assist with cross check of new joiner / termination associate entry as well as review of HRIS notifications, assist with monthly payroll calculations and any other payroll information on an as needed basis
• Assist with processing payroll and final payroll check before transmitting payrolls; assist with manual payroll calculations and payments
• Adhere to stated deadlines, including pre- and post-transmit audits
• Liaise with payroll provider and assist with the payroll calculation check on payroll reports provided by the payroll vendor
• May need to set up ad hoc, manual payroll payments, depending on location
• Maintain outstanding client service relationships with other firm departments and outside payroll vendors to resolve any outstanding payroll questions, make process improvements, or help achieve finance / firm goals
• Lead process for the weekly payroll, including overseeing the summer associate program (May – Aug annually)
• Assist with handling overall monthly / ad hoc reporting, including but not limited to: Data entry for any / all 3E (financial system) associate timekeeper information including FTE updates (globally) Retrieve all ICIMs documents – distribute to team members
• Prepare vacation reports, based on 3E time entry (international locations only) Prepare / distribute various ad-hoc reports
• Prepare / assist with monthly FP&A report
• Assist with handling all queries and escalate, as necessary: Benefits team / Attorney Talent / HR teams regarding EE effects on payroll and “what if “payroll calculations

Skills

• Minimum of 1-3 years experience in fast paced payroll environment
• Demonstrated experience and ability with computer applications including Excel and Word
• Strong organization, analytical, and critical thinking skills
• Excellent verbal, written, and people skills
• ADP / Workday experience

Benefits

• Comprehensive health and well-being benefits
• Personal and professional development
• Career growth opportunities
• Collegial and supportive culture
• Discretionary bonus based on performance

Company Overview

Company H1B Sponsorship