Chicago - Temporary Professional Development Assistant

Winston & Strawn LLP is a leading global law firm committed to excellence and professional growth. They are seeking a temporary Professional Development Assistant to provide administrative and logistical support to the Professional Development team, ensuring programs run smoothly and efficiently.

Responsibilities

• Prepare and organize presentation materials, including updating decks and speaker notes from programs delivered throughout the year
• Provide administrative and logistical support for Professional Development programs, including scheduling meetings, booking rooms and Audio Visual support, managing Zoom sessions, and tracking attendance
• Maintain and organize program materials and shared resources, ensuring files are current, clearly labeled, and properly archived
• Draft, manage, and maintain standardized template communications for PD programs, including save-the-date emails, presenter outreach, scheduling messages, confirmations, and follow-ups
• Manage invitations, distribution lists, and coordination with internal PD team members to ensure materials, schedules, and technology are prepared in advance of programs
• Support wellness, CLE, and assessment initiatives, including attendance tracking, materials preparation, post-event follow-ups, and coordination of recordings
• Create and maintain sign-up schedules, scheduling trackers, and calendar reconciliations across PD-related calendars, escalating conflicts as needed
• Assist with Teams and iManage file organization, backups, and folder maintenance, including identifying duplicate or outdated materials
• Provide administrative and financial support, including expense submissions, invoice tracking, documentation of completed tasks, and general support during peak programming periods

Skills

• Bachelor's degree required or expected by May
• Previous administrative experience required
• Must live within a commutable distance to the firm office with the ability to come into the office 3-4 days per week
• Interest in professional development, training, wellness, or administrative work
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams
• Strong written and verbal communication skills
• Ability to manage multiple tasks and meet deadlines
• Strong organizational and time-management skills with attention to detail
• Ability to work collaboratively in a team-based, cross-functional environment
• Professionalism, reliability, and adaptability
• Proactive follow-through and problem-solving skills

Company Overview