Executive Assistant, Special Events and HR

Federal Home Loan Bank of Indianapolis (FHLBI) is a cooperative that provides liquidity to member institutions to support housing finance and community development. The Executive Assistant will support the President-CEO and senior management team, focusing on HR and business development events while providing professional and confidential administrative assistance.

Responsibilities

• Provide professional and confidential assistance which includes, but not limited to, cross-functional support, special projects, calendar management, arrange meetings, process invoices and expenses, book travel, update various intranet sites using SharePoint and maintain confidential and non-confidential files and records for departments that this position supports
• Identify recommendations for changes in policies or procedures to improve efficiency and cost effectiveness of office operations
• Assists in the coordination of logistics of various bankwide and external events, including team and/or bankwide catering requests, onsite/offsite staff events, etc., in addition to various events/trainings that could include speakers, lunch and learns, internal/external workshops, etc
• Actively participates in meetings and facilitates reporting and follow-up across attendees, as required
• Registration assistance for Bank events may use applicable electronic tools
• Assists the Bank’s Event Coordinator with various bankwide and member events, including Symposiums, Regional Member Meetings, member workshops, seasonal staff celebrations, etc
• Actively participates in meetings and facilitates reporting and follow-up across attendees, as required
• Registration assistance for Bank events may use applicable electronic tools
• Assists in the TPP (third party provider) process, which may include completion of TPP requests and contacting vendors for the purpose of verifying information and/or responding to inquiries
• Exercise diplomacy and excellent communication skills when interfacing with Board Members, Senior Management staff, Bank staff, Members and FHLBI visitors
• Supply information that requires knowledge of functional organization and procedures
• Ensure effective and efficient workflow between internal and external customers
• Enhances productivity and demonstrates advanced proficiency by adapting to new technology and acquiring new technical skills through training

Skills

• Must be flexible in workflow demands as required duties can change with Bank needs
• Must comply with in-person requirements for duties that require presence in the Bank
• Proficient in Microsoft Office products
• Excel is required for tracking data in various files in HR
• Must not have been convicted of any civil or criminal charge that would suggest a risk to Bank security
• Must be able to work full-time and overtime as needed
• Ability to uphold and model the Bank's Guiding Principles
• Banking or other equivalent business experience
• Event planning skills

Benefits

• Flexible hybrid workforce model: Onsite three days a week and two days remote.
• Fantastic, competitive pay and total rewards
• Industry-high 401(k) match: up to 6% PLUS…an additional 4% contribution!
• Tuition reimbursement assistance: To help you continue to develop personally and professionally.
• Student loan repayment assistance: That’s right, we will help you repay outstanding student loans!
• Awesome Benefits Package: Medical, dental, vision benefits and even pet (you read that right) insurance!
• Generous time off: Vacation, paid federal holidays, birthday month floating holiday, volunteer day and summer hours program
• “Dress for your day” dress code: You choose the appropriate work attire based on what your day looks like.

Company Overview

Company H1B Sponsorship