Virtual Data Entry & Admin Support Specialist Mid-Level

Posted 2026-05-06

Remote, USA Full-time Immediate Start

Join arenaflex, a leading SaaS company providing innovative business and healthcare automation tools, as we seek a highly skilled Virtual Data Entry & Admin Support Specialist to join our team on a long-term contract basis. This is an exciting opportunity for a detail-oriented and organized professional to contribute to the success of our organization by providing top-notch data entry and administrative support across various departments.

*About arenaflex**

arenaflex is a dynamic and forward-thinking company that empowers businesses and healthcare organizations to streamline their operations and improve efficiency. Our cutting-edge automation tools have revolutionized the way our clients manage their data, and we're committed to delivering exceptional solutions that meet their evolving needs. As a Virtual Data Entry & Admin Support Specialist, you'll be part of a talented team that shares your passion for precision, innovation, and customer satisfaction.

*Key Responsibilities**

As a Virtual Data Entry & Admin Support Specialist, you'll be responsible for:

Inputting and managing large volumes of customer, billing, and project data using internal dashboards and spreadsheets
Performing regular data audits to catch duplicates, inconsistencies, or outdated information
Cross-checking multiple sources to ensure data accuracy before submission
Creating and updating documentation, templates, and simple reports for team leads
Maintaining cloud-based file systems and tracking key document updates
Responding to internal requests for data updates or information clarification
Occasionally supporting onboarding tasks, internal process checklists, or light CRM maintenance

*Requirements**

To succeed in this role, you'll need:

4+ years of experience in data entry, admin, or ops coordination (remote preferred)
Comfort with Excel/Google Sheets (you don't need to write macros, but formulas shouldn't scare you)
Highly organized with sharp attention to detail
Familiarity with digital tools like Slack, Zoom, Notion, and Trello
Ability to work independently, stay focused, and meet recurring weekly deadlines
Clear written communication, especially when summarizing data updates or status checks
Quiet work environment and your own laptop/desktop with stable internet

*Bonus Points For**

Experience with database software or CRMs like Salesforce, HubSpot, or Airtable
Knowledge of HIPAA, PIPEDA, or handling sensitive personal data
Bilingual (especially French-English) for Canadian applicants (not required, but valued)
Prior remote team collaboration experience across time zones

*Perks & Benefits**

As a Virtual Data Entry & Admin Support Specialist at arenaflex, you'll enjoy:

Fully remote work from anywhere in the U.S. or Canada
Flexible daytime scheduling (core overlap hours required)
Contract-to-hire potential after 90 days based on performance
Paid online training modules + documentation toolkit provided
Tech reimbursement after 30 days
Performance-based quarterly bonus opportunities
Long-term stability with minimal meetings and no micromanagement
Clear growth path into quality assurance, data analyst assistant, or team lead roles

*Why This Role Might Be Right for You**

If you're a detail-oriented and organized professional with a passion for data entry and administrative support, this role might be the perfect fit for you. You'll have the opportunity to work with a talented team, enjoy flexible scheduling, and contribute to the success of a leading SaaS company. If you're based in the U.S. or Canada, know your way around a spreadsheet, and are looking for solid mid-level remote work, this one's a strong fit.

*Hiring Process**

arenaflex is hiring across the U.S. and Canada now, with the next cohort starting mid-August. Interviews will be scheduled on a rolling basis, so secure your slot while applications are open.