[Remote] Investment Operations Associate

Note: The job is a remote job and is open to candidates in USA. Capital Squared Financial is a boutique financial planning firm specializing in retirement and multi-generational planning. The Portfolio Operations Associate will manage core trading, account operations, and compliance workflows to ensure smooth client portfolio management in a fully remote setting.

Responsibilities

• Execute model‑based and event‑driven trades across client accounts using iRebal (Schwab's rebalancing platform) as the primary tool
• Monitor account drift, cash levels, contributions, withdrawals, and RMD needs; prepare and submit trades consistent with firm guidelines and established investment approach
• Process IRA distributions, RMDs, contributions, rollovers, transfers, journals, and MoneyLink transactions, ensuring correct coding and documentation
• Maintain and update model assignments, account restrictions and other trading settings in iRebal and our reporting systems
• Liaise with our custodian (Charles Schwab) to resolve trade and account issues promptly
• Prepare and process new account paperwork and transfer documentation, primarily through digital workflows on Schwab's platform
• Set up new clients and accounts in Advyzon and Wealthbox, following defined onboarding checklists
• Track the status of transfers and service items and proactively surface delays or issues to the team
• Maintain clean, consistent client data across Schwab, Advyzon, Wealthbox, and our document storage
• Complete scheduled compliance tasks within our compliance software (e.g., quarterly reviews, task checklists, documentation) under the direction of the Chief Compliance Officer
• Assist with data gathering and documentation for required regulatory filings and internal reviews
• Follow written procedures and contribute to improving and updating our operations manuals and checklists as processes evolve

Skills

• Bachelor's degree in finance, business, economics, accounting, data/analytics, or a related field; or a strong track record in a comparable operations role
• Direct hands-on experience with iRebal (Schwab's portfolio rebalancing platform) is required
• Familiarity with Charles Schwab's advisor/custodial platform is essential
• Demonstrated strength with numbers, data accuracy and process execution
• Comfortable working across multiple technology platforms (custodian portals, portfolio/reporting systems, CRM, spreadsheets)
• Organized, reliable, and able to manage multiple deadlines without dropping details
• Clear written and verbal communication skills and a collaborative, low‑ego approach
• Able to work independently in a remote environment with consistent availability during core business hours
• Experience in investment operations, brokerage/custodian operations, or RIA/wealth‑management support is strongly preferred
• Experience with Advyzon for reporting and trading is a plus
• Familiarity with Morningstar Direct for investment data and research is also a plus
• Interest in financial planning and potential to support plan preparation in the future is a plus (e.g., familiarity with planning software like RightCapital, BNA Tax, or similar tools)

Benefits

• Performance‑based bonus opportunity.
• Employer‑funded health benefit support (ICHRA).
• Paid time off and firm holidays.
• Structured training on our systems and processes, plus direct access to firm leadership for mentorship and collaboration.

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