[Remote] Docketing & Portfolio Clerk - Patent

Note: The job is a remote job and is open to candidates in USA. Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. The IP Docketing & Portfolio Clerk plays a critical role in supporting the firm’s patent practice through accurate and timely docket management and managing the patent annuities portfolio workflow.

Responsibilities

• Maintain deadlines in a tracking system to ensure timely follow-ups and responses
• Prepare docket reports for attorneys, clients, and the patent group
• Save, organize, and maintain electronic files in document management system in accordance with department protocols
• Monitor and manage maintenance fee deadlines for large-scale domestic and international patent annuity portfolios
• Maintain and update the firm’s electronic docketing system with accurate annuity payment dates, receipts, and official communications

Skills

• A high school diploma or equivalent is required
• Candidates should have prior experience in IP docketing, managing annuities portfolios
• Proficient in IP docketing software (e.g., IP Manager)
• Proficient in Microsoft Excel, Word, and Outlook
• Previous experience in a law firm or legal environment is preferred

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