Practice Assistant

Freshfields is a global professional services firm, and they are seeking a Practice Assistant to provide high-quality administrative support to Senior Associates. The role involves managing calendars, coordinating meetings, handling travel logistics, and offering general administrative assistance.

Responsibilities

• Calendar management and meeting scheduling
• Contact management and database updates
• Meeting and event logistics and coordination
• Domestic and international travel planning and logistics
• Expense reimbursement processing
• Time recording support
• Light word processing
• Marketing and business development administrative support
• Matter management, including audit letter processes
• General administrative support and ad hoc requests
• Limited-scope project work as assigned

Skills

• This is a hybrid role requiring in office presence four days a week in Freshfields Silicon Valley or Washington, D.C. office
• Associate's degree or Bachelor's degree
• 0–3 years of administrative support experience, preferably within a legal or professional services environment
• Strong technical skills, including proficiency in Microsoft Office (Word, PowerPoint, Outlook and Excel), with the ability to learn additional systems used by the support team
• Ability to learn and implement best-practice support standards through training and coaching
• Familiarity with workflow tools, document management systems, or legal practice management platforms is helpful, but not required. Training will be provided
• Excellent interpersonal skills with the ability to build relationships with key stakeholders and work collaboratively within a team
• Ability to work well in a pressured, deadline-driven environment while maintaining professionalism
• Strong organizational skills and attention to detail
• Independent, proactive self-starter able to take ownership of assigned tasks
• Excellent written and verbal communication skills with the ability to interact at all levels
• Ability to demonstrate absolute discretion with sensitive and confidential information
• Flexible and adaptable approach with openness to change
• Strong team player able to form supportive relationships across the firm
• Willingness to broaden experience and continue developing skills

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