Personal Assistant - JR

Shokworks, Inc. is seeking a highly organized and trustworthy Personal Assistant to provide comprehensive personal and administrative support to a family in Austin, Texas. The role involves managing schedules, organizing data, coordinating travel, and supporting household operations with a focus on flexibility and discretion.

Responsibilities

• Managing calendars and scheduling
• Booking appointments and reservations
• Tracking important dates and sending reminders
• Organizing data, documents, and information
• Managing and executing payments and reminders
• Coordinating, booking, and organizing travel
• Conducting deep research and producing structured summaries/reports
• Budget tracking and expense management
• Supporting occasional sensitive administrative tasks related to personal information
• Sourcing, vetting, and conducting due diligence for vendors
• Vendor management and oversight (coordination, follow-ups, scheduling, and quality checks)
• Collaborating with the house manager to coordinate household staff and vendors
• Using AI tools to enhance research, organization, and operational efficiency
• Running errands (as needed)
• Dropping off/picking up packages
• Dry cleaning drop-offs and pick-ups
• Picking up prescriptions
• Occasional food or coffee pick-up

Skills

• Highly organized and detail-oriented; strong time management
• Strong research skills (structured analysis, due diligence, and vendor sourcing)
• Budgeting and expense tracking experience
• Proficient in Microsoft Office (especially Excel)
• Experience with Monday.com or similar project management tools
• Strong note-taking and follow-through
• Familiarity with AI tools for research and productivity enhancement
• Basic understanding of information security and confidentiality (training can be provided)
• Must have a personal vehicle and be comfortable driving for errands
• Must love animals (household includes cats and large dogs)
• Comfortable around babies and children (this is not a childcare/nanny role)
• Well-groomed and professional in appearance
• High integrity, discretion, and trustworthiness
• English is the primary working language
• Strong written and verbal communication skills
• Experience with trip and event planning
• Experience coordinating multiple vendors simultaneously (home/services/logistics)
• Spanish is important for smoother household communication (the broader staff is Spanish-speaking). Native-level Spanish is not required, but conversational comprehension is expected

Benefits

• Fuel expenses: reimbursed within reason (as applicable to approved work errands)

Company Overview