Payables Administrator

BGIS is seeking a Payables Administrator who will report to the Accounts Payable Manager. This role involves processing various payables, maintaining vendor records, and ensuring compliance to minimize duplicate payments and fraudulent exposures.

Responsibilities

• Enter and maintain new vendors, process employee reimbursements, enter data in UCM tool, process rent, utilities, recurring payables, petty cash requisitions and vendor invoices in Oracle Accounts Payable
• Sort, date stamp and distribute the Accounts Payable department incoming mail on a daily basis; seal, post and disburse all outgoing mail
• File paid invoices according to the various filing categories in the AP mailroom cabinets and this has to be done within the established time frame
• Perform cheque runs as per Accounts Payable cheque run schedule and transmit the EFT file to the bank as necessary
• Respond to all AP inquiries within 24 hours and ensure that established quality and quantity measures are met
• Analyse data for vendors to ensure that required documentation is received for insurance and ensure controls are adhered to avoid duplicate vendors in the system
• Minimise fines and penalties charges to suppliers by negotiating to reverse any penalties
• Ensure that controls and documentation are in place and adhered to, for cheque runs so as to minimize on duplicate payments and fraud
• Other duties as assigned

Skills

• High school completion plus a specialized technical or business course
• More than one year up to three years of job-related experience
• Effective team building skills – incumbent must be able to interact effectively with BGIS Team Members
• Excellent at planning and organizing to meet all deadlines
• Strong analytical and problem solving skills to be able to detect discrepancies in payments
• Flexible and adaptable to a fast paced work environment
• Customer oriented
• Understand software applications and apply to perform daily tasks
• Excellent oral and written communication to deal effectively with BGIS customers and Team Members

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