Patent Practice Group Assistant

Bookoff McAndrews is seeking a Patent Practice Group Assistant to join their patent practice group. The role involves providing administrative support to attorneys and patent specialists, including document preparation, correspondence management, and maintaining electronic files.

Responsibilities

• Preparing routine mailing/shipping of correspondence to clients, foreign agents or the U.S. Patent and Trademark Office (USPTO)
• Coordinating complex document preparation, including printing, scanning, copying, and faxing
• Preparing formal documents, obtaining appropriate signatures, and following-up as needed
• Performing special projects as assigned, including assisting with file transfers, assignment projects, and/or power of attorney projects
• Retrieving information from USPTO website and performing other Internet research
• Maintaining electronic files in accordance with firm standards, including storing a true copy of filings in electronic Netdox files
• Maintaining and closely following client and practice support procedures
• Performing other relevant duties in the practice area as directed

Skills

• 1-2 years of office administrative experience
• Proficiency in Microsoft Word and Outlook
• Ability to multi-task, manage multiple priorities, and work in a team environment
• Strong attention to detail
• Positive attitude toward service to the firm's clients, attorneys, and co-workers
• Ability to independently and efficiently prioritize workflow
• Desire to learn new tasks and technologies
• Outstanding organizational, interpersonal and professional service skills (written and verbal)
• Enjoy being involved in all aspects of a growing and changing law firm environment
• 1-2 years of related administrative experience (preferably in patents)

Benefits

• Comprehensive medical, dental and vision plans with firm-paid options
• Flexible Spending Account (FSA)
• Firm-paid life insurance and accidental death & dismemberment (AD&D) coverage
• Firm-paid short-and long-term disability insurance
• 401(k) plan
• Discretionary annual merit bonuses

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