Administrative Coordinator

Gilead Sciences is dedicated to curing cancer through innovative treatments. The Administrative Coordinator will provide vital administrative support for the US Multiple Myeloma and In-Line Brand Marketing leads, as well as the CIAO lead, facilitating operations within the marketing organization.

Responsibilities

• Provide administrative support, including calendar management, expenses, and travel
• Partner with US Marketing and CIAO leadership to support meetings and activities
• Manage business calendar(s) collaborating with peers on forward planning initiatives
• Plan and organize internal onsite and offsite meetings, ensuring timely preparation of agendas and meeting minutes
• Coordinate registrations for conferences, symposia, and local / international congresses
• Maintain departmental information, including but not limited to organizational charts, rosters, birthday list, distribution lists, photo library, etc
• Manage purchase orders, invoice tracking, and budget-related tasks
• Support recruitment and onboarding of new hires by scheduling interviews, creating onboarding plans, and completing onboarding tasks
• Manage general inquiries and route questions to appropriate resources
• Always maintain confidentiality

Skills

• Bachelor's Degree and 0+ years of office administrative experience
• OR Associate degree and 2+ years of office administrative experience
• OR High School Degree and 3+ years of office administrative experience
• 2 years of office administrative experience
• Knowledge of pharmaceutical processes and systems
• Strong attention to detail and is organized with a systematic approach
• Ability to prioritize information and meetings on behalf of team members / senior leadership
• Proven administration experience within a fast-paced international organization
• Experience with data management and MS Office (e.g., PowerPoint, SharePoint, OneNote, MS Teams, and Zoom)
• Willingness to help and learn with a team player mentality
• Ability to work in a field of uncertainty and ambiguity

Benefits

• Discretionary annual bonus
• Discretionary stock-based long-term incentives (eligibility may vary based on role)
• Paid time off
• Company-sponsored medical, dental, vision, and life insurance plans

Company Overview

Company H1B Sponsorship