Paralegal Assistant

Wolf Greenfield is a law firm specializing in intellectual property. They are seeking a Paralegal Assistant to provide clerical and administrative support to the Patent Paralegal group, assisting with data entry, citation generation, and general database maintenance.

Responsibilities

• Enters data into appropriate systems
• Generates and formats citations for prior art references
• Reviews citations for accuracy and edits accordingly
• Creates and organizes electronic folders of pdf copies of references
• Performs general database maintenance and cleanup
• Prepares and uploads references to USPTO’s EFS-Web database
• Creates and maintains folders in Outlook containing correspondence pertaining to Patent Paralegals
• Tracks vendor invoices and forwards to Accounts Payable for processing
• Assists paralegals with docket organization and management
• Drafts shell documents in Word and/or Excel
• Assists with a variety of other department related projects as requested

Skills

• Bachelor's degree or prior experience in a professional setting
• Highly proficient in MS Outlook, Word, and Excel as well as basic computer and database management skills
• Strong oral and written communication skills and the ability to effectively communicate workflow and project updates
• Strong time management, prioritization, problem-solving, and organizational skills, and the ability to work effectively in a high-pressure environment
• Strong interpersonal skills and ability to work effectively with different levels of constituencies
• Flexibility and capacity to respond calmly, efficiently, and effectively in stressful situations
• Ability to adhere to established work schedule, but with flexibility required to respond to workload demands including overtime requests when needed
• Punctual and reliable and able to meet set deadlines and work effectively under pressure
• Ability to maintain confidentiality of matters and other firm business information

Benefits

• Multiple health care plan options
• Vision and dental insurance
• Flexible spending accounts/health saving accounts
• Life insurance
• Employer sponsored 401(k) plan includes an employer match and discretionary profit sharing
• Tuition reimbursement
• Professional development opportunities
• Generous paid time off; including sick time and vacation time
• Parental leave
• Commuter benefits
• Charitable matching gift program
• Well-being support

Company Overview