Outreach System and Campaign Virtual Support

Role Overview:

We are seeking a highly skilled, tech-savvy Outreach Systems
& Campaign Manager to build, manage, and optimize large-scale outreach
systems. This role focuses on executing high-volume email campaigns and
establishing partnerships with government organizations, Indigenous centers,
and large institutions across Canada.

This is not a basic administrative role. The ideal candidate
is strategic, proactive, and capable of building systems that drive real
business outcomes particularly securing high-value partnerships and long-term
contracts.

Scope of Work:

• Build,
  launch, and manage bulk email outreach campaigns using structured
  templates and messaging
  
• Identify
  and research target organizations (government, corporate, Indigenous
  centers, institutions)
  
• Execute
  high-volume outbound campaigns with consistent follow-ups
  
• Position
  and pitch programs, workshops, and retreat offerings effectively
  
• Develop
  and continuously improve outreach systems, workflows, and processes
  
• Utilize
  AI tools to streamline research, targeting, personalization, and
  automation
  
• Track
  campaign performance and optimize for conversions and engagement
  
• Support
  two core projects:
  
• Personal
  coaching & group coaching programs
  
• Retreats
  and breathwork experiences
  
• Contribute
  to scaling outreach efforts into large networks and institutional
  partnerships
  

Qualifications:

• Proven
  experience in outreach campaigns, lead generation, or email marketing
  
• Strong
  systems-thinking ability (process building, automation, optimization)
  
• Excellent
  written and spoken English communication skills
  
• Highly
  organized, proactive, and detail-oriented
  
• Comfortable
  handling high-volume outreach and rejection (resilient mindset)
  
• Strong
  technical aptitude and ability to quickly learn new tools
  
• Experience
  using AI tools in workflows (highly preferred)
  
• Background
  in marketing, sales, or design is a plus (not required)
  
• Must
  be mid- to high-level (entry-level candidates are not a fit)
  

Tools Required:

Candidates should be proficient or comfortable learning:

• Email
  marketing platforms (e.g., Mailchimp)
  
• AI
  tools such as ChatGPT, Claude, Perplexity AI
  
• Basic
  design tools like Canva (nice to have)
  
• Optional:
  video/content tools like CapCut
  
• Any
  additional automation or system-building tools are a strong advantage
  

Shifts & Hours:

• Full-time
  position
  
• 40
  hours per week (8 hours/day, 5 days/week)
  
• Working
  hours: 9:00 AM – 5:00 PM (Vancouver, Canada time – PST)
  
• Includes
  a 1-hour unpaid break
  
• Growth
  Opportunity
  
• Long-term
  engagement
  
• Expanded
  responsibilities in scaling operations and strategy
  

Target Start Date:

• As
  soon as possible
  
• Expected
  shortlist and interviews within 1 week
  
• First
  month will serve as a performance trial period