Office Manager

QBE Insurance is a company focused on providing comprehensive insurance solutions. They are seeking an Office Manager to provide administrative support to executives and internal teams, ensuring efficient information management and office coordination.

Responsibilities

• Maintain a healthy and safe office environment
• Develop and maintain effective hard and soft copy filing systems
• Address all enquiries from customers professionally and accurately
• Manage accurate flow of incoming and outgoing information, ensuring confidentiality and highlighting pressing deadlines
• Book meetings, organize events, arrange travel and file expense reports
• Order supplies, stationary and maintain consumables stock
• Coordinate meetings, agenda and matter lists for internal team meetings
• Provide a professional, business-like and efficient interface point with internal and external representatives
• Assist in preparing and reviewing reports, spreadsheets and presentations
• Initiate special projects and process improvements based on department needs

Skills

• Some relevant work experience
• Bilingual proficiency in English and Spanish required, with strong verbal and written communication skills in both languages
• Experience in a secretarial or an administration role
• Customer service experience
• Administrative/secretarial experience in a sizable company

Benefits

• Hybrid Working – a mix of working from home and in the office
• 22 weeks of paid leave for family growth, with 12 weeks available to all parents on a gender-equal basis
• Competitive 401(k) program with company match up to 8%
• Well-being program including holistic wellbeing coaching, gym membership, confidential counselling, financial and legal advice
• Tuition Reimbursement for professional certifications, and continuing education
• Employee Network and Community – QBE actively supports six Employee Networks, and many ways to give back to your community

Company Overview