Office & Administrative Specialist

The Minnesota Department of Transportation is seeking an Office & Administrative Specialist to join their team in Detroit Lakes, MN. This role involves compiling, reviewing, and maintaining a variety of fiscal and program records, as well as providing technical advice and support to other office staff.

Responsibilities

• Compiles, reviews and maintains a variety of fiscal and program records, written materials and reports using multiple procedures, typing, computer and technical program knowledge
• Maintains special data bases, mailing lists and manuals
• Writes general correspondence
• Provides technical advice to other office staff
• Account for receipts and disbursement of money for standard accounts
• Acts as the districts Adopt a Highway Coordinator

Skills

• Ability to use word processing, spreadsheet, and other software applications to prepare reports, invoices, financial statements, and letters
• Customer service skills on the phone, in person and online to provide effective general and specialized office support
• Math sufficient to: add, subtract, multiply and divide whole numbers, fractions and decimals; calculate percentages; and use simple formulas
• Knowledge of communications sufficient to fluently communicate, read, understand, and respond to a variety of communications such as customers' questions and detailed instructions and procedures

Benefits

• Low-cost medical, dental, vision, & prescription drug plans
• Health, dental, & dependent care spending accounts
• Employee Assistance Program (EAP)
• Health & well-being resources
• Public pension plans
• Deferred compensation plan & health care savings plan
• Life insurance
• Short & long-term disability insurance
• Paid parental leave
• Tuition assistance
• Employee education
• Leadership development
• Paid vacation & sick leave including 12 paid holidays each year
• Employee Resource Groups
• Employee recognition
• Employee activities
• Fitness center at our Central Office

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