Leasing & Applicant Coordination Specialist

This is a remote position.

Position: Leasing & Applicant Coordination Specialist (Part-Time)

Key Responsibilities

Applicant Prescreening

• Conduct initial prescreening calls with prospective tenants
  




• Ask a structured set of questions to determine if applicants meet basic qualification criteria
  




• Verify applicant information, including checking Connecticut public housing records for eviction or criminal history
  




• Ensure only qualified applicants are moved forward in the process
  

Applicant Follow-Up

• Follow up with prospective tenants who have not completed or submitted their applications
  




• Reach out via phone, text, and email to guide applicants through the process
  




• Coordinate with agents to ensure no qualified applicant falls through the cracks
  

Application Tracking & Coordination

• Maintain and update a shared tracking spreadsheet with real-time applicant status
  




• Clearly log each applicant’s stage (prescreened, in progress, incomplete, submitted, etc.)
  




• Communicate updates to agents and management as needed
  

Zillow Account Management (as needed)

• Upload new property listings
  




• Update pricing and listing details
  




• Ensure listings remain accurate and up to date
  

Requirements

• Strong English communication skills with a professional and confident tone
  




• Comfortable asking structured questions and guiding conversations
  




• Strong attention to detail and ability to follow a defined screening process
  




• Experience using spreadsheets (Google Sheets or Excel)
  




• Ability to multitask and keep information updated in real time
  




• Previous experience in real estate, leasing, or administrative support is a plus
  

Working Hours

• Part-time (exact hours to be determined)
  




• Potential for increased hours during peak leasing periods
  

What Success Looks Like

• Only qualified applicants are moved forward in the process
  




• Consistent follow-up ensures applicants complete their applications
  




• Real-time visibility into applicant status for agents and management
  




• Faster leasing process with fewer missed opportunities
  

This role is designed to support, not replace, the owner’s screening process, while ensuring strong follow-up, organization, and execution across all applicant activity.