JDP Program Coordinator (Administrative Support Coordinator II)

SDSU Alumni is part of San Diego State University, a prominent institution within the California State University system. The JDP Program Coordinator plays a crucial role in supporting the academic and administrative success of a joint doctoral program, coordinating various academic processes and serving as a liaison between SDSU and UCSD partners.

Responsibilities

• Coordinate academic and faculty processes, including scheduling, documentation, and personnel-related workflows
• Serve as the primary administrative liaison with SDSU and UCSD partners, ensuring effective communication and program coordination
• Support accreditation activities, including documentation, compliance tracking, and reporting requirements
• Manage business and financial coordination in collaboration with College Care teams and campus partners
• Maintain accurate records, data systems, and communications to support efficient operations and policy compliance

Skills

• Fully functional knowledge of and skill in standard office procedures and practices
• Ability to understand and operate in a variety of organizational structures
• Thorough knowledge of English grammar, spelling, and punctuation
• Ability to clearly communicate orally and in writing
• Some positions may require a knowledge of business mathematics beyond basic arithmetic
• Ability to use and quickly learn new office support technology systems and software packages
• Demonstrated ability to manage multiple priorities, deadlines, and workflows in a fast-paced environment with strong attention to detail and accuracy in records and documentation
• Strong written and verbal communication skills, including the ability to draft professional correspondence and interact effectively with faculty, staff, students, and campus partners in both routine and sensitive situations
• Proficiency in office software and data systems to organize, track, and analyze information, with the ability to quickly learn new technologies and processes
• Strong analytical and quantitative skills, with the ability to use data to support decision-making and operational needs
• Ability to independently interpret and apply policies and procedures, exercising sound judgment in complex or unclear situations
• These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience
• Experience working in higher education administration, preferably in academic or faculty-focused units, with familiarity with CSU or SDSU policies, procedures, and collective bargaining agreements
• Experience supporting academic personnel processes such as lecturer hiring, evaluations, RTP, workload tracking, and course scheduling or instructional planning
• Proficiency with HR and academic administration systems (e.g., PeopleSoft, Interfolio, OnBase) and maintaining faculty workload, appointment, and instructional records
• Demonstrated ability to work effectively in a shared services or cross-functional environment, collaborating with departments and central administrative offices
• Experience working with diverse faculty, staff, and student populations; familiarity with STEM or science-related academic environments

Benefits

• Generous Time Off: 15 paid holidays, vacation, and sick leave.
• Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Health Coverage: Medical, dental, and vision options at low or no cost.
• Education Support: CSU tuition fee waiver for employees and eligible dependents.
• Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.
• Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.

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