Financial Coordinator

Northwestern University is seeking a detail-oriented Financial Coordinator to assist in managing Life Sciences Human Resources and payroll transactions. The role involves financial administration, reporting, and support for various financial transactions and grants management.

Responsibilities

• Prepare and submit HR, payroll, and visa application forms
• Maintain online files to ensure accurate tracking of appointments, visas, and funding
• Completes monthly updates to payroll logs to support the completion of the annual space survey
• Create summary reports and analyses by pulling data and reports from multiple sources in order to provide proactive account and appointment management
• Obtains data by downloading from the enterprise system; develops and runs queries
• Creates custom reports
• Performs general office support activities
• Creates daily, monthly &/or annual analysis & reports regarding grants &/or awards, accounts, funds, payroll, expense &/or revenue allocation, etc
• Analyzes reconciliation and projection templates and implements macros in Excel or creates web-based solutions for process improvements and automation
• Provides support for annual audit work papers
• Maintains and updates financial models and analyses
• Follows up on any inconsistencies
• Tracks all appointments, visa submissions and payroll funding to ensure proactive management of tasks
• Provides review and oversight of all types of financial transactions, some of which may be complex
• Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system
• Reviews, ensures approval based on alternatives regarding practice & policy, analyzes, and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes reconciles & provides receipts (as appropriate) for transactions
• Processes transfer &/or appropriation charges & may balance &/or close accounts
• Troubleshoots problems; performs vendor/account research as needed; obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates
• Maintains Chart of Account lists
• Initiates wire transfers
• Provides financial policy interpretation to determine the validity of customer requests & ensure compliance
• Provides support for internal audit requests
• May act as backup Level 1 approver for expenditures on travel, consulting &/or equipment, along with various forms, such as Intra Institutional Vouchers, Requests for Accounting Corrections, the Research Assistant and Scholarship Appointments, &/or payroll adjustments, in accordance with granting agency guidelines & University policies & procedures
• Corrects charges to various accounts
• Performs other duties as assigned

Skills

• Bachelor's degree in accounting, Business Administration, Finance or related field; OR 2 years financial administration work experience; OR equivalent combination education and experience where similar knowledge, skills, and abilities may be acquired
• 1 year financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis experience
• Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software
• Familiarity with financial reporting
• Strong interpersonal, communication, and organizational skills
• Attention to detail and quality focused
• Ability to make progress on multiple competing priorities and work in a high-energy environment
• Ability to prioritize with firm deadlines and to work independently
• Ability to establish and maintain good relationships with a variety of constituents; including faculty, staff, students, and co-workers
• Excellent computer skills, including experience with Mac and Windows-based environments
• Skilled at visual organization of information
• Critical thinking and good judgement
• At least three years' experience in a fast-paced environment

Benefits

• Meaningful, competitive, high-quality health care plans
• Retirement benefits
• Tuition discounts
• Comprehensive programs and services to help you and your family navigate life’s challenges and opportunities
• Flexible work arrangements
• Programs to help you locate and pay for quality, affordable childcare and senior/adult care
• Employee career development
• Variety of tools and resources for developing professional potential or continuing formal education

Company Overview

Company H1B Sponsorship