Executive Assistant (Madison, WI - Hybrid)

TruStage is on a mission to make financial futures accessible to everyone, creating a diverse and inclusive environment. The Executive Assistant will manage administrative activities for senior management, ensuring efficient workflow and supporting various corporate activities.

Responsibilities

• Assist in management of senior management calendars and activities to allow senior manager(s) to achieve corporate/divisional objectives
• Provide assistance in development of agendas, presentation materials, meeting deliverables and meeting follow-up items
• Under direction of senior management, assist in response of internal/external inquiries
• Participate and assist in activities, internal or external, to complete assigned projects in cooperation with senior management
• Participate in streamlining and adding efficiency to administrative workflow processes
• Assist in supporting the migration to new technologies to allow for new process improvements and efficiencies
• Composes routine correspondence, correct grammar, punctuation and spelling
• Maintain and update office supplies, compile data for routine reports, answer telephone calls, and coordinate travel arrangements as required

Skills

• High School diploma or equivalent
• One to three years administrative work experience
• Plan, organize and assist in multiple projects/assignments
• Word processing, spreadsheet, graphic software and Internet/Intranet applications
• Provide internal/external customer services
• Identify and create solutions for electronic & hardcopy organizational systems to include electronic databases, tracking systems
• All the above position accountabilities require the ability to use analytical thinking and problem-solving skills on own initiative
• Keyboarding skills 50 WPM
• Ability to communicate via verbal and written communication clearly and effectively
• Broad knowledge of Microsoft Office Suite such as Word, PowerPoint and Excel

Benefits

• Medical
• Dental
• Vision
• Employee assistance program
• Life insurance
• Disability plans
• Parental leave
• Paid time off
• 401k
• Tuition reimbursement

Company Overview

Company H1B Sponsorship