Employee Onboarding Specialist
Posted 2026-05-06
Remote, USA
Full-time
Immediate Start
- Job Description:
- Serve as the primary point of contact for new hires from offer acceptance through Day 1
- Submit IT setup requests for each new hire and confirm equipment is ready at least one business day before their start date
- Create new hire records in ADP Workforce Now and enroll them in Udemy Business learning paths
- Set up each new hire’s Jira onboarding board using the appropriate department template
- Coordinate buddy assignments with hiring managers and confirm everything is in place before Day 1
- Send welcome emails with Day 1 logistics and first-week details
- Conduct a Day 1 check-in with every new hire to confirm access is working and answer questions
- Monitor Jira onboarding boards daily and follow up on overdue or blocked tasks within 24 hours
- Track Udemy learning path completion and send reminders for overdue courses
- Coordinate 30, 60, and 90-day check-in conversations with new hires
- Send milestone reminders to hiring managers and escalate non-responses to the HR Generalist
- Flag any concerns, disengagement signals, or onboarding issues to the HR Generalist promptly
- Keep the New Hire Tracker updated for all active new hires — status, milestones, Jira links, and delivery-ready certification
- Maintain the Buddy Tracker and initiate spot bonus processing when the buddy program is completed
- Contribute onboarding data to the HR Generalist for quarterly reporting
- Requirements:
- 2–4 years of experience in HR coordination, onboarding, recruiting coordination, or a similar support role
- Strong organizational skills — you can manage multiple people and timelines at the same time without things slipping
- Clear, professional written and verbal communication — you will be the first HR voice every new employee hears
- Comfortable working fully remote and managing your own time and priorities
- Detail-oriented and process-driven — you notice when something is off and you follow up
- Willing to send reminders, follow up on missed deadlines, and escalate when needed.
- Benefits:
- Medical, dental, and vision health insurance
- Short-term disability, long-term disability, and life insurance
- 401(k) with company match
- Paid time off (PTO) — 120 hours accrued over one year
- Paid time off for major holidays (14 days per year)
- Udemy Business access for professional development
- Fully remote work environment
- These and any other employee benefit offerings are subject to management’s discretion and may change at any time.