Construction Records Specialist

Fiore & Sons, Inc. is seeking a detail-oriented Construction Records Specialist to support our project and office operations. This role is responsible for maintaining accurate construction records, organizing project documentation, and ensuring information is properly tracked and accessible throughout the project lifecycle. The ideal candidate is organized, reliable, and comfortable working with construction-related documentation and internal systems.

Key Responsibilities

Maintain and update project files, including contracts, change orders, permits, invoices, and reports

Track and record project-related information such as costs, materials, labor hours, and equipment usage

Review documents for accuracy and completeness before submission or filing

Organize digital and physical records in accordance with company standards

Assist project managers and office staff with retrieving project information

Ensure timely processing of documentation related to ongoing construction projects

Support compliance by maintaining required regulatory and safety records

Qualifications

High school diploma or equivalent (associate degree preferred)

Previous experience in construction administration, records management, or office support

Strong attention to detail and organizational skills

Proficiency with spreadsheets, databases, and document management systems

Ability to manage multiple tasks and meet deadlines

Preferred Skills

Familiarity with construction terminology and workflows

Experience working with job costing, purchase orders, or invoicing

Strong communication skills and a team-oriented attitude