Administrative Coordinator

American University is a student-centered research institution located in Washington, DC, with a reputation for creating meaningful change in the world. The Administrative Coordinator will provide administrative support to the Deputy Provost & Dean of Faculty, managing calendars, coordinating events, and handling communications and expense processing.

Responsibilities

• Manage calendar event scheduling, rescheduling, and all necessary administrative tasks involved in meetings and appointments as requested by the supervisor
• Serve as greeter for in-person visitors and telephone calls for the Office of the Provost and for the Deputy Provost & Dean of Faculty, ensuring team members are notified of visitors for meetings and that phone calls are routed to the appropriate party
• Support the Office of the Provost and the Deputy Provost & Dean of Faculty in special events or programs
• Assist the Manager, Faculty Affairs in the processing of faculty actions and tracking of materials
• Draft and edit communications for review/editing by the Deputy Provost & Dean of Faculty
• Monitor the Dean of Faculty general email and forward emails that require additional attention
• Track files for the office, including ensuring file completion, orderly/organized filing, archiving, signature verification, and other associated tasks
• Receive and process experience reimbursements from the Provost Office, liaising with other offices to transmit expense requests
• Track the status of reimbursements
• Light work may be requested by the Provost or Vice Provost for Academic Administration

Skills

• Bachelor's degree or equivalent
• 1 - 3 years of relevant experience
• Must have strong computer skills including MS Word, Excel, Power Point, and Outlook, or the ability to learn
• Must be able to schedule and manage video conferencing tools such as Zoom and MS Teams, or the ability to learn
• Excellent oral and written communication skills
• Ability to set priorities and anticipate the changing needs of the office
• Must have the ability to multitask, show strong initiatives and work well under pressure
• Excellent problem solving and interpersonal skills, a professional demeanor and dress code are required
• Must be punctual, reliable and detail oriented
• Incumbent must be able to function independently with minimal supervision
• Bachelor's degree
• 3 - 5 years of relevant experience

Benefits

• AU offers a competitive benefits package.

Company Overview