Administrative Business Coordinator, Aladdin

BlackRock is a company dedicated to helping people achieve financial well-being. The Administrative Business Coordinator is responsible for providing comprehensive administrative support to Managing Directors in the Aladdin business and occasionally assisting senior directors, requiring a proactive approach to problem-solving and organization.

Responsibilities

• Provide dedicated comprehensive administrative support to MDs and their teams as required
• Provide back-up coverage of other HR administrative professionals as required
• Manage complex calendars across global time zones
• Coordinate domestic and international business travel
• Process Travel & Expense and Gifts & Entertainment submissions
• Support meetings, events, town halls, and strategy sessions
• Maintain confidentiality and discretion
• Follow up on action items and resolve routine issues

Skills

• Provide dedicated comprehensive administrative support to MDs and their teams as required
• Provide back-up coverage of other HR administrative professionals as required
• Manage complex calendars across global time zones
• Coordinate domestic and international business travel
• Process Travel & Expense and Gifts & Entertainment submissions
• Support meetings, events, town halls, and strategy sessions
• Maintain confidentiality and discretion
• Follow up on action items and resolve routine issues
• Impeccable attention to detail and deadline management
• Demonstrate basic to intermediate proficiency in utilizing AI tools and technology to enhance workflow efficiency and support administrative tasks
• Willingness to actively adopt and leverage new productivity and AI tools as they emerge
• Effective written and verbal communication
• Sound judgment, reliability, and professionalism
• Highly proficient in Microsoft Outlook, Excel, and Word
• Understanding of expense, compliance, and travel processes
• Strong motivation and the ability to work independently as a self-starter
• Must be a strong team player and collaborative partner
• Comfortable collaborating with a diverse set of teams, styles, and personalities, adapting communication and approach to fit various work cultures and dynamics
• Bachelor's degree or equivalent is preferred
• Experience in a corporate or professional administrative environment is preferred
• Experience supporting senior leaders in a fast-paced environment is preferred
• Genuine interest in working within a financial engineering or Aladdin environment

Benefits

• Annual discretionary bonus
• Healthcare
• Leave benefits
• Retirement benefits
• Strong retirement plan
• Tuition reimbursement
• Support for working parents
• Flexible Time Off (FTO)

Company Overview