Administrative Assistant I

Mass General Brigham is a not-for-profit organization that supports patient care, research, teaching, and community service. They are seeking an Administrative Assistant I to provide routine administrative and secretarial support with responsibilities that include scheduling, ordering supplies, and assisting with various projects under minimal supervision.

Responsibilities

• Perform administrative duties and provide routine administrative support under minimal supervision at a high proficiency level
• Provides direct support to Administrator, PIs
• Work is highly complex, non-repetitive and often project oriented
• Ability to solve problems and determine best course of action with little direction
• Act as a lead, assign and prioritize workflow, troubleshooting issues, assist with training and orientation, and provide backup support for the Supervisor
• Work on projects, coordinate work, take initiative using all available resources, follow through on issues when needed, apply knowledge as appropriate with little direction from Supervisor
• Work with other departments and institutions to facilitate cross-promotion
• Support other document development activities including research publications, presentation materials and manuscripts, including creating bibliographies, sourcing curriculum vitae
• Comfortable and facile with learning new computer applications
• Intensely organized and detail oriented
• Able to do physical activity, such as carrying boxes
• Assist with training as needed
• Assist with special projects as directed
• Other duties, as assigned

Skills

• High School Diploma or Equivalent required
• Administrative Assistant or Secretarial Experience 0-1 year preferred
• Basic understanding of office procedures including filing, copying, scanning, printing and faxing
• Basic Proficiency in MS Office
• Ability to use phone system
• Managing one's own time and the time of others
• Strong verbal & written communication skills
• Strong customer service skills
• Strong interpersonal, written and oral skills
• Ability to use standard office equipment
• Perform administrative duties and provide routine administrative support under minimal supervision at a high proficiency level
• Provides direct support to Administrator, PIs
• Work is highly complex, non-repetitive and often project oriented
• Ability to solve problems and determine best course of action with little direction
• Act as a lead, assign and prioritize workflow, troubleshooting issues, assist with training and orientation, and provide backup support for the Supervisor
• Work on projects, coordinate work, take initiative using all available resources, follow through on issues when needed, apply knowledge as appropriate with little direction from Supervisor
• Work with other departments and institutions to facilitate cross-promotion
• Support other document development activities including research publications, presentation materials and manuscripts, including creating bibliographies, sourcing curriculum vitae
• Comfortable and facile with learning new computer applications
• Intensely organized and detail oriented
• Able to do physical activity, such as carrying boxes
• Assist with training as needed
• Assist with special projects as directed
• Other duties, as assigned

Benefits

• Comprehensive benefits
• Career advancement opportunities
• Differentials
• Premiums
• Bonuses
• Recognition programs designed to celebrate your contributions and support your professional growth

Company Overview

Company H1B Sponsorship