Administrative Assistant

NBCUniversal is one of the world's leading media and entertainment companies, creating and distributing world-class content. The Administrative Assistant will provide administrative support to the SVP of Global Media Operations, managing schedules, coordinating meetings, and handling various office tasks.

Responsibilities

• Proactively managing/coordinating daily schedule/calendar, expenses, contacts, travel arrangements, meetings (internal and external), conferences, and seminars for the team leader
• Demonstrates leadership to maintain credibility and trust with management staff
• Determining the importance of meeting requests and schedule; accordingly, demonstrate flexibility, patience, and persistence in routinely rescheduling meetings
• Manages complex schedule and coordinates meetings with internal and external parties across multiple time zones utilizing multiple calendars, and anticipating problems and conflicts in advance
• Responsible for excellence in complex meeting/event preparation (AV, room scheduling, telepresence events, etc.), set-up, and follow-up including preparing presentations /agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink
• Manage expense policy, including team approvals, reimbursements and expense reports for team leader in accordance with established policy guidelines, track expenses and follow-up in timely manner
• Managing general office and administrative tasks, including ordering of miscellaneous supplies, renewing memberships, and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc
• Creating and editing presentations, agendas, spreadsheets, communications, databases, and reports
• Participating in meetings, take notes and disseminate information to relevant stakeholders
• Responsible for drafting and editing correspondence
• Managing special projects/events as designated and assist other department members as necessary and acts as back up for other assistants on team
• Performing other duties as assigned

Skills

• Prior professional experience in an administrative support role
• High School diploma or GED required
• Track record of proactively managing/coordinating daily schedule/calendar, expenses, contacts, travel arrangements, meetings (internal and external), conferences, and seminars for the team leader with minimal error
• Ability to work with and maintain confidential information
• Expertise in Microsoft Office programs including Outlook, Word, Excel and Teams
• Advanced knowledge of PowerPoint a plus
• Solid interpersonal skills, including a professional phone manner, email etiquette and in-person presence
• Experience taking detailed notes, extracting action items, following up with stakeholders and overseeing general team programming needs
• Ability to understand priorities and adjust meetings and content appropriately
• Knowledge of all basic office equipment required
• Prior experience supporting a leader working across different time zones
• A self-starter who is organized with strong decision-making capability, ability to follow through without supervision
• Adaptable to various competing demands and demonstrate the highest level of customer service and response
• Superior organizational and administrative skills with the ability to multi-task and prioritize work
• Forward looking thinker, who actively seeks opportunities and proposes solutions
• High degree of professionalism and the ability to interface well with internal stakeholders
• Demonstrates ability to work on a team and willingness to give assistance to co-workers in other areas
• Must be able to maintain department business with the utmost confidentiality
• Excellent organizational, analytical, and administrative skills, together with developed interpersonal skills, telephone manner and attention to detail
• Highly resourceful team-player, with the ability to also be extremely effective independently

Benefits

• Medical, dental and vision insurance
• 401(k)
• Paid leave
• Tuition reimbursement
• A variety of other discounts and perks

Company Overview

Company H1B Sponsorship