Accounts Payable Technician

Holland & Hart LLP is a supportive and inclusive firm that values employee growth and well-being. The Accounts Payable Technician will handle various accounts payable tasks, including invoice processing and vendor management, while providing comprehensive support to the department.

Responsibilities

• Manage A/P inbox:
• Respond to and forward messages as necessary, initiating invoice processing to maintain consistent communication and workflow
• Review each invoice for accurate addresses, coding, amounts and approvals
• Assess and apply sales & use tax as needed to ensure compliance and accuracy
• Enter/import invoices, credit card transactions, costs and journal entries
• Ensure all prerequisites are obtained, and create vendors in system, ensuring no duplicates exist
• Obtain and maintain vendor documentation, ensuring compliance with tax and regulatory requirements
• Review monthly vendor statements, requesting missing invoices, and updating vendor as necessary on payment status
• Organize and execute payment runs, coordinating with A/P Specialists, attaching remittances for accurate payment application and timely mailing
• Match checks to invoices and mail checks
• Ensure all void checks have proper documentation
• Cancel checks, place stop payments
• Research stale-dated checks
• Upload positive pay files for each check run
• Assist users with one-time vendor credit card payments, ensuring proper coding, approval, support and receipt once transaction is complete
• Manage recurring payments on vendor credit card
• Prepare statements for processing and for reconciliation
• Distribute to users for receipts, coding and approval
• For each statement, assemble individual transaction receipts for entry, reviewing for proper receipts, coding and approvals
• Oversee processing of satellite office invoices to support consistent financial operations
• Obtain coding/approval as needed
• Coordinate with in-office personnel to issue physical checks on-site
• Process internal and external inquiries about invoices, payment and other questions
• Review invoices, preparing them for commitment and ERP import for seamless international transactions
• Scanning/filing as necessary
• Undertake additional projects as necessary, adapting to evolving business needs and priorities

Skills

• One (1) + years of full-cycle AP or related experience OR a bachelor's or associate's degree in accounting, finance or business
• Requires a basic understanding of accounting theory, procedures and principles
• Must be fast and accurate with data entry
• Excellent organizational skills and attention to detail required
• Strong interpersonal skills, including written and oral communication skills required
• Excellent customer service and response time expected
• Must be able to transition efficiently between different software systems
• Efficient 10-key skills required
• Intermediate knowledge of Outlook, Excel and Word required

Benefits

• Medical
• Dental
• Vision
• Life
• AD&D
• EAP
• STD
• LTD
• Voluntary income protection benefits such as supplemental life, accident, critical illness, and long-term care insurances
• 401(k)-retirement plan with a company match
• Educational assistance
• Free or discounted legal services
• Opportunities through the Holland & Hart Foundation, which is a non-profit organization dedicated to creating volunteer opportunities for lawyers, staff, families, and friends of Holland & Hart LLP

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