[Remote] Coordinator, Financial Operations

Note: The job is a remote job and is open to candidates in USA. The HWP Group is a medical and scientific communications agency that collaborates with life science industry stakeholders. They are seeking a Coordinator, Financial Operations to ensure the accuracy and compliance of event financials, manage speaker payments, and assist with transfer of value reporting.

Responsibilities

• Ensure the accuracy and compliance of financials related to Medical Marketing and Speaker Bureau program management
• Review and process payments for speakers, including honoraria, travel reimbursements, and per diems, ensuring alignment with contractual and compliance requirements
• Support the review and reconciliation of transfer of value activities and reporting
• Maintain up-to-date knowledge of client-specific business rules and compliance guidelines
• Maintain professional and effective communication with clients, speakers, and internal teams regarding financial or compliance inquiries
• Process and track financial transactions accurately and efficiently using systems such as NetSuite and other accounting tools
• Respond promptly to inquiries from account teams and speakers, ensuring resolution with professionalism and accuracy
• Contribute to process improvements that enhance accuracy, timeliness and compliance in financial operations
• Strong organizational and time management skills with the ability to prioritize effectively
• Exceptional attention to detail and accuracy
• Demonstrated problem-solving ability and sound judgment
• Initiative to work independently while collaborating effectively with colleagues
• Excellent written and verbal communication skills
• Strong customer service orientation and professionalism in all interactions

Skills

• Bachelor's degree in accounting, finance or business administration a plus
• 1-3 years of relevant work experience
• Basic accounting knowledge or demonstrated competency in working with numbers
• Proficiency with Microsoft® Office Suite
• Familiarity with account software such as NetSuite and database navigation
• Strong organizational and time management skills with the ability to prioritize effectively
• Exceptional attention to detail and accuracy
• Demonstrated problem-solving ability and sound judgment
• Initiative to work independently while collaborating effectively with colleagues
• Excellent written and verbal communication skills
• Strong customer service orientation and professionalism in all interactions

Benefits

• 100% employer-paid medical, dental, and vision insurance
• 401k plan employer matching
• Eligibility for profit sharing
• Generous PTO, including a week off in December for the holidays
• Paid volunteer time off
• Tuition reimbursement
• On-site gym and other employee wellness initiatives
• Casual work attire
• Comprehensive mental health services
• Leadership development training program and other career development programs
• Remote and hybrid work schedule options

Company Overview