Administrative Assistant (Japanese Speaking)

ORIX USA is seeking a Japanese bilingual Administrative Assistant to support their senior executives and the CEO Office. The role involves providing high-level administrative support, managing calendars, coordinating travel arrangements, and handling various financial administrative tasks.

Responsibilities

• Provide dedicated support to the senior executives and his team, anticipating needs and ensuring smooth workflow
• Manage calendars, schedule meetings, and coordinate domestic and international travel arrangements
• Handle expense reports, invoices, and other financial administrative tasks
• Answer calls, manage correspondence, and maintain a high level of confidentiality in communication
• Perform general administrative duties including filing, copying, shipping, ordering office supplies, and technology setup
• Organize offsite events and meetings, including venue research, catering, and technology setup
• Prepare and maintain meeting documents, files, and presentations
• Host and coordinate visits of guests and senior executives, including Tokyo HQ representatives
• Serve as backup to other administrative staff as needed
• Provide support during evenings and weekends remotely as needed

Skills

• Bachelor's degree preferred
• 1-3 years of experience preferred
• Fluent in Japanese and English (spoken and written)
• High proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)
• Strong judgment, discretion, and confidentiality
• Excellent organizational, communication, and interpersonal skills
• Ability to manage multiple priorities, meet deadlines, and adapt in a fast-paced environment
• Professional business demeanor with attention to detail

Benefits

• Cash bonuses
• Long term incentives
• Health insurance
• Accident and life insurance
• Retirement benefits
• Competitive vacation policy
• Floating personal holidays
• Extensive leave options
• Annual observed holidays
• Infertility coverage
• Adoption support
• Child and elder care
• Fully paid maternity
• Generous parental leave benefits
• Hybrid working model

Company Overview

Company H1B Sponsorship