University Settlement Society of New York partners with 40,000 New Yorkers to build on their strengths as they achieve healthy and stable lives. The Administrative Assistant/Bookkeeper will be responsible for data entry, maintaining accurate financial records, and providing office assistance to Program Directors in the Family Child Care program.
Responsibilities
- Responsible for data entry of providers records in Salesforce
- Collect and document fee payments received; maintain accurate records to ensure they are accessible for review and audits
- Submit monthly petty cash receipts and complete reconciliation
- Provide monthly updates to supervisors on families that have outstanding balances
- Follow-up with families and for collection of outstanding fees
- Responsible for generating monthly, quarterly and yearly reports for the program and finance dept
- Responsible for all CACFP related responsibilities, including but not limited to entering and tracking CACFP records such as attendance, meal count, enrollment, maintaining CACFP data management systems with accurate data entry, preparing bi-monthly reports for review with program staff and supervisors, submission of claims, payroll and payment, etc
- Review and complete monthly ACD-1 ( Child Attendance and Fee record) and submit to finance
- Providing parent letters ie. attendance verification, fees or taxes
- Responsible for answering phones, faxing, scanning, making copies and filing
- Responsible for maintaining up-to-date staff files for to ensure compliance
- Place orders and maintain program and office supplies
- Prepare Request for Payments for invoices, parent payment refunds and spending report for director
- Assist with provider and staff trainings or /meetings
- Assist with program self-assessment
- Provide overall office assistance to Program Directors
- Participate in staff trainings, meetings, and supervision
- Other duties as requested by supervisor to fulfill job responsibilities
Skills
- Associates Degree required
- Proficient in Microsoft and computer skills
- 1-2 years of experience working in an office setting
- Position requires travel within FCC Network catchment areas
- Strong time and task management skills
- Good interpersonal and communication skills, including the ability to work as part of a team
- Bilingual in English/Spanish or English/Cantonese or Mandarin
Company Overview
University Settlement is one of New York's most dynamic social service institutions with deep roots on the Lower East Side It was founded in 1886, and is headquartered in Brooklyn, New York, USA, with a workforce of 501-1000 employees. Its website is https://www.universitysettlement.org.