Administrative Assistant 3

The University of California, Davis is dedicated to creating a healthy future for all children and families. They are seeking an Administrative Assistant to provide high-level administrative support to the Division of Neonatology, including calendar management, faculty coordination, and serving as the first point of contact for visitors and calls.

Responsibilities

• 70% - DIVISION ADMINISTRATIVE SUPPORT
• 20% - Pediatrics Clinical Guideline Support
• 5% - DEPARTMENT BACKUP SUPPORT
• 5% - Pediatrics Grand Rounds Coordinator Backup

Skills

• High School diploma, GED or equivalent experience
• Experience working in an executive-level office environment and/or providing administrative support to include but not limited to: complex calendaring, coordinating logistics, travel arrangements and etc
• Experience with financial transactions and reconciliations
• Computer skills and experience in Microsoft Suite, accounting, web-based evaluation, and reporting systems; electronic mail, database management, graphics software, and other standard office desktop applications
• Experience researching, extracting, compiling, and summarizing information from a variety of sources to prepare reports and information clearly and concisely
• Excellent interpersonal skills; ability to exercise tact, courtesy, and diplomacy when dealing with individuals at any level within and outside the Health campus and the University
• Excellent oral and written communication skills; ability to communicate in a pleasant, tactful, and effective manner, and to handle difficult, sensitive and/or confidential issues with diverse range of individuals
• Proven ability to manage complex calendars, and determine prioritization and importance of meetings
• Ability to independently schedule small and large meetings and events with internal and external participants by prioritizing, coordinating, and tracking availability to include sending meeting confirmations, reminders, and cancellations notices, as well as reserving conference rooms and catering orders, if requested
• Editing and writing skills to initiate, compose, format, proofread, and carefully edit various professional business documents, such as grants, general correspondence, and meeting minutes
• Ability and willingness to develop innovative solutions, to attempt difficult and unfamiliar project assignments, and to respond with flexibility to requests for assistance in problem-solving and organizational development
• Ability to appropriately establish workload priorities, organization skills to prioritize and adhere to deadlines
• Experience using MedHub, MyInfoVault, AggieExpense, and AggieBuy
• Experience or skills to learn Electronic Medical Record software (EPIC) to research patient information and validate/document visits and procedures
• Knowledge of UCD Policy and Procedures, including but not limited to UCDHS Medical Staff policies and Procedures, ACGME Policies and Procedures and JCAHO requirements
• Knowledge of medical terminology
• Ability to work independently with minimal direction, to work under pressure, and to utilize good judgment in making decisions

Benefits

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans.

Company Overview

Company H1B Sponsorship