Virtual Admin Assistant

Administrative Assistant (Part-Time | Remote)

About the Role
LTD Scale is seeking a detail-oriented and highly organized Administrative Assistant to support the daily operations of a growing professional services company. This role is ideal for someone who enjoys creating structure, managing multiple administrative functions, and providing exceptional support to both clients and leadership.
As a key member of the team, you'll help keep operations running smoothly through communication management, invoicing, project coordination, recordkeeping, and administrative support.

Schedule
Monday through Friday
9:00 AM – 12:00 PM Pacific Time (PT)
15 hours per week

Key ResponsibilitiesAnswer incoming phone calls professionally and courteously
Monitor and respond to company email inquiries
Create, organize, and manage tasks and projects within Monday.com
Draft client quotes, proposals, and related documentation
Prepare contracts and client-facing documents
Process online purchases and purchasing requests as needed
Track employee and contractor hours
Generate and send client invoices through QuickBooks Online
Maintain spreadsheets, reports, and administrative records using Excel and Google Sheets
Organize digital files and company documentation
Assist with various operational and administrative projects
Provide day-to-day administrative support to leadership

Qualifications
RequiredPrevious experience as an Administrative Assistant, Executive Assistant, Office Coordinator, or similar role
Experience using Monday.com (required)
Proficiency in Microsoft Excel and/or Google Sheets
Experience with QuickBooks Online or similar invoicing software
Excellent verbal and written communication skills
Strong organizational and time-management abilities
Professional phone etiquette and customer service skills
High attention to detail and accuracy
Ability to work independently in a remote environment
Reliable internet connection and dedicated workspace

PreferredExperience supporting marketing, creative, advertising, or professional services businesses
Experience preparing contracts, proposals, and client-facing documentation
Familiarity with CRM systems and project management platforms

What We're Looking For
The ideal candidate is proactive, dependable, and highly organized. You enjoy creating order, following through on details, and supporting a team behind the scenes. You're comfortable communicating with clients, managing competing priorities, and taking ownership of administrative processes from start to finish.

Compensation & BenefitsCompetitive compensation based on experience
Paid sick leave
Retirement plan with company matching contribution available
Fully remote work environment
Growth opportunities as the company expands
Collaborative and supportive team culture

Why Join LTD Scale?Work with a growing and dynamic organization
Enjoy a flexible, fully remote work environment
Be part of a supportive team that values initiative and accountability
Gain exposure to a variety of business operations and leadership functions
Opportunity for increased responsibilities and growth as the company expands

If you're a self-starter who enjoys keeping operations organized and helping businesses run efficiently, we'd love to hear from you.