Temporary Operations Assistant (Client + Project Support) | Part-Time (5 hrs/week)

We’re looking for a temporary Operations Assistant to support our team while our current assistant is on maternity leave. This is a short-term, part-time role (approximately 5 hours per week) for the next 3–4 months.

You’ll work closely with our Director of Operations to help keep projects organized, clients supported, and internal systems running smoothly.

This is a small but important role — we’re looking for someone reliable, detail-oriented, and able to step in and keep things moving without a lot of hand-holding. Because this is a temporary role, the training runway will be short, so we’re looking for someone who is polished, proactive, and able to get up to speed quickly.

What you’ll be responsible for:

• Supporting client scheduling and calendar coordination

• Helping manage and organize client deliverables and files

• Assisting with project setup and basic onboarding tasks

• Keeping internal systems organized and up to date

• Jumping in on ad hoc tasks (light research, ordering materials, etc.)

What we’re looking for:

✓ Strong organizational skills and attention to detail

✓ Clear, professional communication

✓ Comfortable working independently and problem-solving

✓ Experience with Google Drive, spreadsheets, and project management tools (Dubsado is a plus, not required)

✓ Ability to keep multiple moving pieces organized

Availability:

• Approximately 5 hours per week

• Must have morning availability in EST (this is important for team collaboration)

• Fully remote

To apply:

Please share a bit about your experience with operations or project coordination, and how you typically stay organized across multiple projects.