Talent Acquisition Assistant

Associated Students, Inc. (ASI) at California State Polytechnic University, Pomona is a non-profit organization focused on enhancing student life and engagement. The Talent Acquisition Assistant will support the recruitment process, ensuring a positive candidate experience and assisting with onboarding and compliance tasks within the Human Resources department.

Responsibilities

• Assists in the screening of candidates to ensure posted minimum qualifications are met
• Assists with the management of the university student eligibility process and required checks are completed
• Serves as the HR representative on all ASI interview teams to ensure consistency, compliance and serve as a resource for those involved
• Assist with the maintenance of ATS to provide prompt, personalized service to external users and candidates
• Assists in ensuring the job offer process and related paperwork is executed and communicated in a clear and timely manner
• Assists with ensuring organization onboarding process and applicable documentation is in compliance with all applicable laws and regulations (i.e., I9 verification, background check completion)
• Assists with onboarding administration for in-coming staff; ensure timely processing of new employee documentation and transition to the employee experience team
• In collaboration with stakeholders, creates and ensures an inclusive candidate experience
• Ensure all required employment certifications are verified, documented, and maintained
• Assist in the development, documentation, and implementation of standard operating procedures for the screening, candidate selection, and onboarding process, including human-centered best practices
• Collaborates with key stakeholders in providing oversight of historical records, current and future talent acquisition activities
• Maintains Standard Operating Procedures (SOPs) for the talent acquisition area
• Assist with general HR inquiries, issues and discrepancies from employees, managers, and administrators, as needed
• Models the behaviors of ASI core values, constantly challenging one’s mental models as an active learner
• Attends all ASI required trainings, including but not limited to, annual all staff and department retreats
• Performs other related duties, as assigned

Skills

• Excellent customer service skills and a willingness to hone skills to best serve students and future ASI employees
• Detail-oriented skills with the ability to perform consistent, accurate work
• Ability to maintain confidentiality
• General computing skills to use (or learn to use) Microsoft Word, Excel, PowerPoint, Outlook, Teams, and other workstation software
• Ability to follow routine verbal and written instructions
• Ability to adhere to work rules, follow directions, use time effectively and work productively without close supervision
• Ability to prioritize tasks, take initiative, and remain flexible in a changing environment
• Ability to effectively communicate clearly and concisely, both verbally and in writing
• Ability to work with a diverse student population and campus community
• 6 units of Management & Human Resource (MHR) or equivalent
• 6 months of customer service

Company Overview