Staffing Assistant

Boston Consulting Group (BCG) partners with leaders in business and society to tackle their most important challenges. They are seeking a Staffing Assistant to provide logistical, relational, and administrative support to the NYC Staffing team, ensuring accurate data management and facilitating communication with consulting staff.

Responsibilities

• Provide support to the NYC Staffing function by tracking casework assignments and billing arrangements for non-partner consulting staff:
• Assist with outreach to current case teams to confirm upcoming end dates for all consultants
• Respond to ad-hoc requests for information related to staffing opportunities, availability, staffing data/reports, consultant information and availability
• Request updated staffing bios from consulting staff and upload to individual BCG Navigator pages (intranet)
• Assist with searches for consulting staff with specific expertise for proposals and sold work
• Act as backup for People Team Specialist and Staffing team as needed to:
• Collect all required data from case leadership to open a new request for the local staffing system
• Send the base list options to case leadership after initial staffing request is made
• Manage the end-to-end process of short-term staffing in the time between formal assignments for consultants
• Develop working relationships with all members of the local office to facilitate the information flow to provide timely, transparent information
• Respond to special projects and other internal requests as needed
• Maintain and update all individual staffing assignments, availability and related data in the Staffing database
• Assignment start / end dates
• Vacation time, scheduled trainings, and LOAs (working with HR)
• Notes on upcoming availability
• Updated performance highlights after the completion of every assignment
• Generate weekly consulting staff availability reports for the Talent Management and Staffing team; and maintain ‘base list’ availability to share with case team leaders and other offices
• Act as backup for People Team Specialist and Staffing team as needed to:
• Create project and resource request entries in online staffing system
• Gather staffing data, analyze and prepare reports on consultant deployment and investments as needed
• Coordinate with Managing Directors & Partners, local finance, and other North America offices to:
• Identify or open the appropriate codes for staffing assignments
• Ensure investment requests are transparent and have been approved by the relevant parties
• Track and appropriately distribute investment funding across offices as relevant
• Monitor case budget for ongoing projects
• Provide case codes, billing instructions and information to consulting staff and other North America staffers as needed
• Work with Talent Management and Finance team to review consultant billing and leakage report each week and request corrections as necessary
• Create Information Management (IM) teamsites for each new case
• Work with the IM team to ensure teamsites are opened and closed in a timely manner
• Facilitate the weekly NYC System pipeline calls
• Make all necessary adjustments to the internal and published pipeline
• Represent NYC on bi-monthly North America Regional Staffing calls
• Perform Other Duties And Projects Required

Skills

• Bachelor's degree required
• 1-3 years of administrative support or human resources experience, preferably at a professional services firm
• Highly organized, attentive to detail
• Excellent written and verbal communication skills
• Numeric proficiency and experience managing financial data
• Proficient computer skills: MS Office with a strong preference for substantial Excel and PowerPoint experience

Benefits

• Zero dollar ($0) health insurance premiums for BCG employees, spouses, and children
• Low $10 (USD) copays for trips to the doctor, urgent care visits and prescriptions for generic drugs
• Dental coverage, including up to $5,000 in orthodontia benefits
• Vision insurance with coverage for both glasses and contact lenses annually
• Reimbursement for gym memberships and other fitness activities
• Fully vested Profit Sharing Retirement Fund contributions made annually, whether you contribute or not, plus the option for employees to make personal contributions to a 401(k) plan
• Paid Parental Leave and other family benefits such as elective egg freezing, surrogacy, and adoption reimbursement
• Generous paid time off including 12 holidays per year, an annual office closure between Christmas and New Years, and 15 vacation days per year (earned at 1.25 days per month)
• Paid sick time on an as needed basis
• Employees, spouses, and children are covered at no cost. Employees share in the cost of domestic partner coverage.

Company Overview

Company H1B Sponsorship