Specialist, Youth Program Administrative

Southeastern Michigan Health Association (SEMHA) is seeking a Youth Program Administrative Specialist for their Teen HYPE - Promise 2.0 Initiative Program. This hybrid role combines youth program leadership with administrative support, ensuring high-quality programming and efficient office operations. The ideal candidate will engage youth in meaningful activities while managing documentation and logistical support.

Responsibilities

• Lead and facilitate engaging after-school activities that promote social-emotional learning, leadership development, academic support, and personal growth
• Create a safe, positive, and inclusive environment aligned with positive youth development principles
• Build authentic, supportive relationships with youth that demonstrate care, empathy, and respect
• Adapt programming to meet diverse learning styles, interests, and developmental stages
• Support homework assistance, enrichment activities, recreation, arts, health & life skills, and career exploration
• Respond appropriately to emergencies and crisis situations following established protocols
• Assist with program setup, breakdown, and special events
• Support cleanliness, organization, and safety of program spaces
• Transport participants using an organizational van as needed (must meet licensing requirements)
• Serve as a primary point of contact for families, staff, and community partners via phone and email
• Maintain participant records, program registrations, and confidential files
• Support hiring processes, onboarding logistics, scheduling interviews, and maintaining staff documentation
• Create, maintain, and update databases for programs, staff, participants, donors, and partners
• Prepare meeting materials, take minutes, and distribute action items
• Draft correspondence, reports, and internal communications
• Coordinate supply ordering and inventory in alignment with program and funder requirements
• Oversee State Food Service Program documentation and compliance
• Process invoices, expense reports, donations, and donor acknowledgments
• Coordinate facility maintenance requests and vendor relationships
• Maintain organized filing systems (digital and physical)
• Support program compliance with organizational policies, licensing, and funder requirements
• Attend staff meetings, mandatory after-school program meetings, and professional development activities
• Participate in organizational events, fundraisers, and community activities
• Perform other duties as assigned to support Teen HYPE and SEMHA’s mission

Skills

• Minimum age: 18 years
• High school diploma or equivalent required
• Minimum of 1–2 years' experience working with school-age youth and/or administrative support
• CPR and First Aid certification required (or willingness to obtain upon hire)
• Valid Driver's License required
• Valid Chauffeur's License required or willingness to obtain
• Associate degree preferred
• Experience in nonprofit, youth-serving, or community-based organizations preferred

Benefits

• Health, Dental, and Vision insurance
• Paid time off and Holidays
• 403b (Retirement plan)
• Various Voluntary Benefit Option

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