Service Coordinator - MIH

Ambient Enterprises is a growing company in the field of building commissioning, focused on optimizing complex building systems. They are seeking an entry-level HVAC Service Coordinator to support the coordination of HVAC maintenance and installation projects, while assisting with administrative duties related to HVAC operations.

Responsibilities

• Schedule and coordinate routine HVAC maintenance, repairs, and installation appointments with technicians and clients
• Maintain detailed records of all HVAC equipment, including maintenance histories, warranties, and service schedules
• Process work orders and maintenance requests, ensuring proper prioritization and timely completion
• Assist in managing inventory of HVAC parts and supplies, including ordering and tracking
• Create and maintain preventive maintenance schedules for HVAC systems
• Communicate with clients, contractors, and team members regarding project status and updates
• Prepare basic reports on maintenance activities, equipment status, and project progress
• Handle administrative tasks such as filing, data entry, and document management
• Assist in coordinating emergency HVAC service calls as needed
• Support the development and implementation of energy efficiency initiatives

Skills

• High school diploma or equivalent required; Associate's degree in facilities management, construction management, or related field preferred
• Basic understanding of HVAC systems and terminology
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Detail-oriented with good problem-solving skills
• Ability to work independently and as part of a team
• Prior experience in facilities management or construction coordination
• Knowledge of building maintenance management software
• Basic understanding of building codes and safety regulations
• HVAC certification or related technical training
• Experience with project scheduling and coordination

Benefits

• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays
• Professional development opportunities
• Training and certification support

Company Overview