Scheduling Coordinator

Kind Behavioral Health (KBH) is a leading provider of Applied Behavior Analysis (ABA) services, dedicated to improving the lives of children with autism spectrum disorder (ASD). Our mission is to deliver high-quality, individualized treatment that fosters independence, enhances quality of life, and produces exceptional clinical outcomes. At KBH, we embrace a culture where we THINK BIG, HAVE FUN, DO GOOD, and BE KIND.

About the Role:

As a rapidly growing organization, we are looking for a Scheduling Coordinator full-time (typically 8am-5pm ET schedule, with flex to occasionally offer coverage for a 6am-3pm schedule when needed) to manage client and provider rescheduling needs, which helps optimize the utilization of our clinician availability. The Scheduling Coordinator will ensure accurate usage of billable and non-billable codes, identify trends with clinician and family cancellations, and optimize meeting the medical recommendation of service hours through proactive rescheduling. The ideal candidate will be detail oriented and confident in navigating time-sensitive conversations with current families and clinicians to ensure the continuity of client care through same day and future rescheduling across multiple locations.
\n

ResponsibilitiesScheduling

Input client and staff scheduling changes with high attention to detail to ensure data integrity

Oversee staffing substitutions, enabling clinicians to cover open staffing needs upon call-outs, and arranging for timely replacement of clinicians where appropriate

Assist with same-day call-out processes as needed to ensure coverage and minimize service disruptions. On such days when a team member is out of the office (e.g., PTO), your hours would shift from 6am-3pm ET that day.

Data Input & Management

CentralReach practice management software, across all clinical service locations

Oversee and manage the input and tracking of all hourly clinicians’ availability and service schedules

Review terminated and on-leave employees and update CR calendars as appropriate

Support payroll functions by stewarding timely CentralReach (CR) conversions and completing timesheet audits

Audit CR code and PTO usage to ensure accurate payroll processing and utilization tracking.

Communication & Interpersonal Skills

Provide a superior experience for all stakeholders with kind, timely, and clear communication across all channels

Process Optimization

Steward new processes overseen by Scheduling, partnering with team members to execute innovative scheduling and time off best practices

Essential Skills:
Maintain positive relationships with all current and prospective clients, clinical staff, and other stakeholders

Listens well; clearly and articulately communicates a broad range of ideas, simple or complex, in both written and verbal communication

Highly organized, structured thinker who is detail-oriented and solution-focused

Outstanding communicator with high EQ – ability to navigate challenging conversations with team members with urgency

Proactive and self-starter, with ability to multi-task across multiple projects in parallel

Ability to work independently and in a fast-paced environment with a solution-oriented mindset

Maintain client privacy and confidentiality as appropriate, per HIPAA guidelines

Proficiency with CentralReach, Microsoft Office (Microsoft Word, Excel, Outlook, Teams)

Role Qualifications: Preferred Bachelor’s degree 

Desired familiarity working with clients and providers in a healthcare setting

Familiarity with ABA and Autism services, and/or CentralReach platform highly preferred

Proficiency with scheduling in CentralReach and using Microsoft Office

MUST live in East Coast time zone

\nKind Behavioral Health (KBH) is an equal opportunity employer and administers all personnel practices without regard to race, color, religion, sex, age, national origin, disability, sexual orientation, gender identity or expression, marital status, veteran status, genetics or any other category protected under applicable law.