[Remote] Office Operations Manager & Executive Assistant

Note: The job is a remote job and is open to candidates in USA. DealMaker is a fast-growing fintech company revolutionizing the capital markets ecosystem. The Office Operations Manager & Executive Assistant will provide elite executive support, manage office functions, and ensure a high-vibe environment for a team of 30+, enabling them to focus on raising capital and delivering marketing technology.

Responsibilities

• Proactively manage the President’s complex calendar and communications, ensuring they are prepared for all internal and external engagements
• Independently run day-to-day office functions, from keeping the office stocked to coordinating vendors to maintain a high-vibe environment that reflects our brand and aligns with our broader office culture (Toronto/NYC)
• Act as the central, in-person point of contact for a team of 30+, streamlining office comms, driving engagement and organizing events that keep the team motivated and aligned
• Ensure that any external-facing interactions (vendors, partners, or clients) are handled with the highest level of professionalism and urgency
• Support the integration of marketing technology initiatives by handling administrative hurdles, allowing the technical team to focus on innovation

Skills

• 1-3+ years in an EA, Office Operations, or similar hybrid role in a fast-paced environment
• Proven ability to support senior leadership while independently managing office operations with minimal oversight
• Highly organized and detail-oriented, ensuring nothing slips through the cracks across scheduling and logistics
• Sound prioritization skills; capable of acting as an effective gatekeeper for leadership
• A calm, adaptable, and solutions-oriented approach to an ever-changing environment
• Experience with Google Calendar, Slack, Google Workspace, Notion or similar tool

Benefits

• Competitive compensation with the opportunity to earn equity—get into a growth company on the ground floor
• A diverse & distributed team of doers, innovators, and experts
• Shared employee benefit plan (medical, vision, & dental)
• We love AI and have tools to support you build innovative solutions
• Annual learning support
• And more!

Company Overview