Recruiting Coordinator

Job Description Summary
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Position Summary

The Recruiting Coordinator plays a vital role in delivering a seamless hiring experience for candidates and new hires alike. This position supports the full recruiting lifecycle — from scheduling and candidate communication through preboarding compliance and onboarding readiness. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, collaborative environment.‎
How will you make an impact & Requirements
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Key Responsibilities

Recruiting Support
Schedule candidate interviews and maintain the interview tracker with up-to-date status information
Participate in weekly recruiting calls
Monitor and manage the recruiting team inbox, responding to inquiries from candidates and internal stakeholders in a timely manner
Monitor the Mosaic Health LinkedIn inbox and respond to incoming messages daily

Hiring Process
Conduct final review and audit of candidate profiles and offer details prior to hire
Initiate background check orders and send candidate Welcome Emails
Add new hires to the Onboarding Tracker and advance the Workday step to Ready for Hire
Ensure new hires complete all preboarding requirements by established deadlines, including background check, drug screen, employee health requirements, and credentialing requirements

Background Check & Drug Screen Management
Monitor background check and drug screen processes in First Advantage; proactively follow up with candidates to ensure timely submission of required documents
Follow up with candidates to resolve discrepancies in employment and education history
Manage negative dilute or positive drug screen results per established protocols, including reordering as required
Respond to candidate questions regarding background check status and process
Notify candidates promptly upon clearance of background check and drug screen
Execute pre-adverse action process when applicable
Adjudicate discrepancies within First Advantage
Support First Advantage integration with Workday, including user testing, process discussions, and matrix updates

Preboarding & New Hire Support
Collaborate closely with Employee Health, Credentialing, HR Operations, and IT to ensure readiness for new hire start dates
Monitor the new hire group Slack channel; answer questions, troubleshoot issues, and escalate when necessary
Serve as a responsive point of contact for new hire inquiries throughout the preboarding period

Conference & Job Fair Support
Coordinate logistics for career fairs, recruiting events, and professional conferences, including registration, travel arrangements, and materials preparation
Maintain an event calendar and ensure recruiting team members are prepared in advance of each event
Order, track, and organize recruiting materials, branded swag, and promotional items for events
Collect and enter candidate leads and resumes gathered at events into the applicant tracking system in a timely manner
Additional Responsibilities
Contribute to recruiting and HR projects as assigned
Identify opportunities for process improvement and share recommendations with the team

Qualifications

Required
1–2+ years of experience in a recruiting coordination, HR support, or administrative role
Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously
Excellent written and verbal communication skills
High attention to detail and commitment to accuracy
Proficiency with Microsoft Office Suite and comfort learning new systems

Preferred
Experience with Workday or similar HRIS/ATS platforms
Familiarity with background check platforms such as First Advantage
Experience in a healthcare or high-volume recruiting environment
Comfort working in Slack and other collaborative tools

Work Environment

This role operates in a collaborative, deadline-driven environment. The Recruiting Coordinator works cross-functionally with teams including HR Operations, Employee Health, Credentialing, and IT, and serves as a key point of contact for candidates throughout the hiring process.
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Compensation:
$22.00to
$33.00