Real Estate Automation Specialist (AI + Deal Pipeline System)

Title: Real Estate Automation Specialist (AI + Deal Pipeline System)

Description:

I am building a real estate acquisition business focused on purchasing 10–20 properties over the next 6 months in Midwest markets (primarily Cleveland, OH). I am looking for a high-level automation specialist to design and implement a clean, efficient, and scalable deal acquisition system.

This is not a generic automation project. I need someone who understands how real estate deal flow works and can translate that into a streamlined system using no-code/low-code tools.

Project Objective:

Build a fully functional system that allows me to:

• Source and track real estate deals daily

• Filter deals based on defined buy box criteria

• Analyze and underwrite deals quickly

• Send deals to property managers for validation

• Track deal status from initial lead to offer and closing

• Automate communication and workflow where appropriate

Scope of Work:

1. Deal Intake & Pipeline

• Integrate data from platforms such as PropStream, DealMachine, or manual input

• Create a centralized dashboard (Airtable or Google Sheets)

• Track deal stages (New Lead → Reviewing → PM Review → Underwriting → Offer → Under Contract → Closed)

2. Automation (Zapier or equivalent)

• Automate deal entry into dashboard

• Trigger emails/messages to property managers when deals are marked for review

• Track responses and update deal status

• Automate internal notifications and summaries

3. AI Integration

• Implement ChatGPT (or similar) prompts for deal underwriting

• Assist in evaluating rent ranges, basic ROI, and deal viability

• Provide simple deal scoring (e.g., Strong / Review / Pass)

4. Workflow Optimization

• Ensure the system is simple, fast, and easy to use daily

• Minimize manual input wherever possible

• Design for scalability (this will grow to 20+ properties quickly)

Requirements:

• Strong experience with Zapier (or similar automation tools)

• Experience with Airtable or Google Sheets as a CRM/dashboard

• Familiarity with API integrations

• BONUS: Experience working with real estate investors, property data, or deal pipelines

• Ability to think like an operator, not just a developer

What I’m NOT looking for:

• Over-engineered custom software

• Complex coding solutions

• Generic automation with no understanding of real estate

Budget & Timeline:

• Initial build budget: $2,000 – $3,000

• Timeline: 5–7 days for MVP system

• Opportunity for ongoing work and system expansion after initial build

To Apply:

Please include:

1. Examples of similar systems you’ve built (especially real estate related)

2. Tools you recommend for this project

3. A brief outline of how you would approach building this system

I am looking for someone who can move quickly, communicate clearly, and build a system that actually gets used daily—not something overly complex.

If this goes well, this will turn into a long-term relationship as I scale.