Procurement Specialist

DEPT OF ENVIRONMENTAL QUALITY

We are looking for results-oriented, driven individuals with a thirst for problem solving.

At Arizona Department of Environmental Quality (ADEQ) our mission is to protect and enhance public health and the environment in Arizona. Through consistent, science-based environmental regulation; and clear, equitable engagement and communication; with integrity, respect and the highest standards of effectiveness and efficiency. Because Arizonans treasure the unique environment of our state and its essential role in sustaining well-being and economic vitality, today and for future generations.

We are currently looking for employees who are committed to our Agency, passionate to excel in their career and engaged in our mission. Only this caliber of employee will be successful in driving our Agency towards accomplishing our mission

Procurement Specialist

Job Location:

Address: 1110 W. Washington Street, Phoenix, AZ 85007

Posting Details:

Salary: $55k-$65k

Grade: 20

Closing Date: Open Until Filled

Job Summary:

This position functions as a Procurement Specialist within the Business and Mission Partners division. The role supports the overall capacity of the procurement team to manage evolving state procurement policies and an increasing volume of complex solicitations and contract renewals. This position serves as a key development role for succession into senior procurement positions.

This position is available for remote work on a full-time basis within Arizona (including virtual office arrangements).

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

Assist with the execution of end-to-end solicitations, contract renewals, and purchasing workflows. Ensure all actions comply with State Procurement statutes and departmental guidelines.

Serve as system administrator for the Arizona Procurement Portal (APP). Manage and process internal customer and end-user requests.

Process requisitions to purchase orders (PO) efficiently to maintain or exceed the current department average cycle time of 2 days.

Focus on the ongoing initiative to optimize and improve APP internal customer functionality. Resolve system inefficiencies to prevent order delays and avoid critical contract backlogs.

Other duties as assigned as related to the position (typically 5% - 10%)

Knowledge, Skills & Abilities (KSAs):

Knowledge

Federal and State procurement laws and statutes
Federal and State funding rules and regulations, contract language, and contract management

Principles, theories and processes of governmental contracting

Principles and processes in business and organizational planning, coordination and execution such as resource allocation and production methods

Accounting practices and the analysis and reporting of financial data

Researching and compiling information

State statutes, rules and regulations as they pertain to the Department and section

State government and department organizational structure

Confidentiality

Microsoft Office and the G-Suite/Workplace

Skills

Navigating enterprise resource planning (ERP) systems or dedicated e-procurement platform

Troubleshooting use issues

Attention to detail

Verbal and written communication

Gathering of facts and information

Effective time management

Statistical and abstract analysis

Customer service and the ability to effectively interact with a wide range of internal and external customers

Abilities

Learn, interpret and apply Federal and State laws governing assigned program areas

Transition requisitions to purchase orders

Work under pressure meeting deadlines

Exhibit personal initiative and prioritize effectively

Adapt to changing assignments and priorities

Respond to inquiries with tact, diplomacy, and appropriate timely information

Work as a team player within several divisions

Organize, prioritize and perform multiple tasks on a daily basis

Establish and maintain effective and positive working relationships with department staff and the public

Complete assigned tasks accurately

Work independently with minimal supervision

Report work status, issues, and inquiries timely

Be organized, analytical and professional

Problem solve

Analyze and establish priorities

Display sound judgment

Travel and/or work from home, if applicable

Selective Preference(s):

Two years of experience in budget analysis, procurement, purchasing, accounting, or related services.

A Bachelor's degree in public administration, business, procurement, or related field from an accredited college or university preferred.

Pre-Employment Requirements:

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

Among the many benefits of a career with the State of Arizona, there are:
· 10 paid holidays per year
· Accrual of sick and annual leave beginning at 12 and 13 days per year respectively for full-time employees
· Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
· A top-ranked retirement program with lifetime pension benefits
· A robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability
· An incentivized commuter club and public transportation subsidy program
· We promote the importance of work/life balance by offering workplace flexibility
· We offer a variety of learning and career development opportunities

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

ASRS Lifetime Benefits

Contact Us:

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting [email protected].

Requests should be made as early as possible to allow time to arrange the accommodation. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.