Procurement Sourcing Specialist

Get to know us
Ideals is a global B2B SaaS product company recognized as the most highly rated and customer-centric brand in the secure business collaboration market. Trusted by over 2,000,000 users from 300,000 companies globally, we help people run high-stakes processes and make important decisions with less stress, higher quality, and shorter hours.
Ideals Virtual Data Room (VDR): Secure document sharing and collaboration for due diligence, fundraising, corporate reporting, licensing, clinical trials, and other complex transactions.
Ideals Board: Board and leadership collaboration platform for faster, safer, and more compliant decision-making.

The role
Ideals has a strong focus on empowering our global teams with tools and services that maximize performance and value as we scale from 500+ people across 30+ locations to even greater heights. To power our growth with strategic procurement and optimized spending, we look for a Procurement Sourcing Specialist.
This is a strategic sourcing role focused on technology, SaaS, AI-related spend, and professional services categories. You will act as a commercial partner to the business, managing sourcing initiatives from opportunity identification through supplier selection and contract execution. Leveraging market intelligence, structured negotiation frameworks, and modern digital tools, including AI, you will help deliver cost efficiency, mitigate risk, and create long-term value for the organization.
While we expect a solid foundation in sourcing and procurement, we provide a structured onboarding process, proven sourcing frameworks, and ongoing support from experienced colleagues to help you accelerate your growth and expand your expertise.
If you enjoy solving complex business challenges, influencing commercial decisions, and working in a fast-paced international environment, this is an opportunity to make an impact while developing your career in strategic procurement.
You will report to Kateryna Zodvun along with 2 Purchasing Specialists and 2 Procurement Sourcing Specialists in the team.

What you will do
Independently drive sourcing initiatives across assigned spend categories, primarily medium-complexity projects, managing the full sourcing lifecycle from requirements gathering to contract execution and management presentations

Partner with internal stakeholders to define business requirements, establish sourcing strategies, manage timelines, coordinate dependencies, and ensure transparency throughout the supplier selection process

Conduct market research, supplier evaluations, cost benchmarking, Total Cost of Ownership (TCO) analyses, and commercial assessments to develop data-driven recommendations

Develop and execute negotiation strategies to optimize pricing, commercial terms, contract renewals, and supplier commitments

Identify and mitigate operational, contractual, commercial, and reputational risks throughout sourcing initiatives

Review commercial agreements, including NDAs, MSAs, SOWs, and SaaS contracts, and collaborate with Legal, Security, and business stakeholders during contract negotiations

Monitor supplier performance and contract utilization, track sourcing KPIs, and contribute to procurement process optimization and automation initiatives

Participate in procurement transformation projects, including AI tools adoption and other continuous improvement initiatives

What you bring
Confident business communication skills in both spoken and written English (B2+/C1 level)

2+ years of experience in procurement, with at least 1+ year in international procurement or specifically within the IT/SaaS category

Proven experience with end-to-end sourcing, running RFx processes, and TCO analysis

Ability to analyze contract structures (NDAs, MSAs, SOWs, SaaS agreements) and identify operational or commercial risks

Advanced negotiation skills with structured argumentation, handling supplier objections, and using negotiation techniques

Strong organizational discipline with the ability to manage multiple sourcing initiatives simultaneously and align diverse internal stakeholders

Practical understanding of how AI tools support sourcing tasks

Nice to have
Certifications: Professional dedicated certifications in Negotiation Strategy or Strategic Sourcing (e.g., CIPS at any level)

Our assessment process
Screening call with the Talent Acquisition Specialist (45 mins)

Tech Interview with the Manager (60 mins)

Test Task + Outcome discussion (around 3 hours)

Competency-based interview with the Talent Acquisition Specialist (up to 1.5 hours)

What we offer
We highly value our people, so we will empower you with all the resources and support to help you reach your full potential.

For your best work
Remote-first flexibility to shape your ideal workday

Home workplace budget

Resilient home budget for Ukraine-based teammates

Resilient office in Kyiv & co-working expense coverage

Individual IT budget for extra equipment

Top-tier tech and AI-powered tools

For your growth
Access to Ideals Academy with numerous courses

Investment in external learning and development activities

Guidance in Personal Development Plan creation

Professional literature and subscriptions coverage

Support of your passion as a speaker or writer

Internal talent mobility opportunities

For your well-being
Medical insurance and Wellness Package for sports activities

Full coverage of mental health sessions for Ukrainian teammates

Funding for sports competitions

20 business days of paid time off per year

Unlimited health-related time-off

Extra perks
Budget for meetups with your local team

Generous internal referral program

Our culture
Commitment, Excellence, Collaboration, Trust and Care are core values to the Ideals team. For us, these are the principles that every Idealer lives and breathes. We are on the lookout for like-minded individuals who share our values. By doing so, we create a team where talents feel at ease and work to the best of their abilities.
Discover more.

Ideals is an equal opportunity employer
Ideals is made up of people from a wide variety of backgrounds and lifestyles. We embrace diversity and invite applications from people from all walks of life. We don’t discriminate against employees or applicants based on gender identity or expression, sexual orientation, race, religion, age, national origin, or citizenship.