Practice Group Support Specialist

Nixon Peabody LLP is a law firm that offers a dynamic work environment focused on collective thinking and client success. The Practice Group Support Specialist provides administrative, operational, and business development support for the Construction & Real Estate Litigation practice group, managing information systems and assisting with client billing and essential administrative tasks.

Responsibilities

• Manage various aspects of document collection, creation and review, including drafting initial versions, updating content, proofing for spelling/grammar errors, redlining revisions, and preparing redacted versions of legal documents
• Maintain proposal systems, experience databases, form files, templates, and other departmental information warehouses
• Order, organize, and maintain documents and client files, ensuring proper filing and setup
• Prepare correspondence and materials as directed by attorneys
• Manage engagement letters, including processing conflicts and new business forms, and monitor related communication for incoming clients
• Handle client billing workflows and support year-end collection efforts in conjunction with the billing team
• Support training and integration of new team members, ensuring smooth onboarding
• Serve as a point of contact
• Support business development initiatives and assist with event follow-up
• Coordinate department team meetings and agendas
• Perform other duties as assigned

Skills

• 0-3 years of relevant experience within a law firm setting
• Bachelor's degree required. Experience in lieu of a degree will be considered
• Excellent communication skills, both verbal and written
• Attention to detail with the ability to handle difficult situations and meet varying deadlines
• Interpersonal skills with the ability to work with personnel at all levels
• Strong research, proofreading and editing skills
• Proficient in Microsoft Office Suite (i.e. Excel and Power Point)
• Ability to work independently with minimal supervision
• Demonstrated ability to handle multiple tasks concurrently
• Ability to thrive in a high-volume, deadline-driven work environment
• Willingness to learn new skills

Benefits

• Standard benefits package
• Additional contingent compensation based on an array of factors, including but not limited to: work performance, geographic location, work experience, education, and qualifications

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