Part-time Remote Personal Assistant

A multi-entity organisation is seeking a highly organised Personal Assistant to provide dedicated support to the Director, for 15 hours a month. This role is designed for a detail-oriented professional who excels at managing diverse administrative tasks and ensuring operational workflows remain seamless. While the role is primarily remote, it requires a candidate based in or near Cape Town for occasional in-person meet-ups. Operating as a central point of coordination, the successful candidate will handle everything from diary management and contractor liaison to guest relations and project tracking.

Key Responsibilities

• Proactively manage the Director’s calendar, scheduling appointments, and ensuring all commitments are synchronised and prioritised.
  

• Act as the primary point of contact for external contractors, following up on work progress, requesting documentation, and completing supplier applications.
  

• Maintain and update project progress lists to ensure deadlines are monitored and milestones are met.
  

• Transcribe voice notes into actionable text and accurately record minutes during online meetings to ensure all decisions and action items are captured.
  

• Manage booking schedules, including communicating with guests and coordinating cleaning services for properties or venues.
  

• Handle client enquiries with professionalism, specifically addressing questions regarding invoices and account statements.
  

• Oversee the filing and capturing of essential documentation, ensuring all digital records are organised and easily accessible.